Front Desk Coordinator - Ultimate Staffing Services

Job Title: Office Coordinator/Front Desk (Insurance Firm)

Location: Irvine, CA

Hourly Rate: $25/hour

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Job Type: Temporary-to-Hire (Based on Performance)

About the Role:

We are seeking a Temporary Office Coordinator to join our insurance firm in Santa Ana. This position offers the opportunity to transition into a permanent role based on performance. As the Office Coordinator, you will handle front-desk reception duties, assist with office administration, and provide general support to the team.

Key Responsibilities:

• Greet and assist clients, visitors, and vendors.
• Answer and direct phone calls.
• Maintain office supplies and equipment.
• Schedule meetings and appointments.
• Perform filing, data entry, and other administrative tasks.
• Support insurance agents with client documentation and follow-ups.

Requirements:

• High school diploma or equivalent.
• 1-2 years of office or administrative experience (insurance experience a plus).
• Strong communication skills and professional phone etiquette.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and stay organized in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.