Front Desk Assistant/Receptionist - Brauser Maimonides Academy

We are looking for a responsible front desk assistant/receptionist to perform a variety of administrative and clerical tasks. Duties include providing support to our administrative assistant and office employees, assisting in daily office needs and managing our school’s general administrative activities. The candidate's responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems, assisting teacher with tasks such a photo copying, laminating, etc. The ideal candidate should have excellent verbal and written communication skills and be able to organize their work using tools such as MS Excel, MS Word, Google Suite and office equipment. If you have previous experience as a Secretary or administrative assistant, we’d like to meet you. Ultimately, a successful candidate should ensure the efficient and smooth day-to-day operation of our office.

Working hours: Monday - Thursday 8:45 am - 5:45 pm and Fridays 7:45 am - 3:30 pm. This is a permament, year-round position (including summers).

Responsibilities

• Answer and direct phone calls

• Organize and schedule appointments

• Assist our teachers and students

• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Assist in filing

• Assist with photocopying and laminating

• Order office supplies and research new and more budget concious suppliers

• Maintain contact lists

• Submit and reconcile expense reports

• Provide general support to visitors

• Liaise with senior administrative assistant to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and laminators (training will be provided, otherwise)

• Proficiency in MS Office (MS Excel (Google Sheets) and MS Word (Google Docs), and Google Calendar)

• Canva experience is a plus

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multitask

• High School degree

Brauser Maimonides Academy (BMA) is a preschool - 8th grade Modern Orthodox Jewish Day School committed to academic excellence in both Judaic and General Studies, while maintaining a warm, nurturing, learning environment in which our students thrive intellectually, socially and spiritually. BMA strives to empower our students with the knowledge and skills necessary to succeed to their full potential. The uniqueness of a BMA education is its child-centered approach, which focuses on each student’s individual character and personality. The cultivation of responsibility, discipline, self-esteem, confidence and genuine love and respect for all people is the hallmark of our education.

Visit our website http://brausermaimonides.org