Front Desk Assistant - Ultimate Staffing Services

Ultimate Staffing is seeking a Front Desk Assistant to join a professional financial services firm in Gaithersburg, MD. This role is ideal for a proactive and detail-oriented individual who excels in providing exceptional customer service and administrative support. If you thrive in a fast-paced environment and are passionate about organization and efficiency, we encourage you to apply!

Location: Fully on site in Gaithersburg, MD

Compensation: $20-$22 per hour based upon experience

Type: Permanent opportunities with a comprehensive benefits package

Hours: 8:30am-5:30pm Monday through Friday

Primary Responsibilities:

• Warmly greet and assist clients, visitors, and staff with a professional demeanor.
• Handle incoming phone calls by answering, screening, and forwarding them to the appropriate contacts.
• Prepare and distribute correspondence, memos, and reports as needed.
• Manage mail and package deliveries, ensuring timely processing and distribution.
• Monitor and replenish office and kitchen supplies to maintain adequate stock levels.
• Keep the reception area clean, organized, and welcoming.
• Organize and maintain both physical and digital files, ensuring accuracy and confidentiality.
• Update and manage client information in internal databases.
• Provide logistical support for events, seminars, and meetings, including arranging materials and refreshments.
• Handle sensitive information with discretion, adhering to confidentiality standards.
• Ensure compliance with office protocols, especially during peak periods.
• Provide administrative support to various departments as needed.
• Participate in projects aimed at enhancing office processes and efficiency.

Requirements:

• 1-2 years of receptionist or administrative experience within a professional setting.
• High school diploma or equivalent. Some college preferred.
• MS Office Suite or similar software experience.
• SOME OVERTIME REQUIRED during peak periods.

Qualifications:

• Strong verbal and written communication skills.
• Excellent organizational skills with keen attention to detail.
• Effective analytical and problem-solving abilities.
• Ability to prioritize and manage multiple tasks.
• High level of integrity, professionalism, and discretion.
• Quick to learn and adapt to new systems and procedures.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.