Front Desk Administrator - Magnify

Job Title: Administrative Assistant Engineering & Surveying

Department: Engineering

Job Summary:

We are seeking a proactive and organized Administrative Assistant to support our Engineering and Surveying department. This individual will play a crucial role in ensuring smooth office operations, assisting the engineering team with client submissions, and providing general administrative support.

Primary Responsibilities:

• Office Support:
• Answering and directing phone calls professionally.
• Managing office supplies, including printer materials, breakroom provisions, and general stock.
• Organizing and distributing incoming and outgoing mail.
• Engineering Department Assistance:
• Assisting civil engineers in preparing packages for client submissions.
• Coordinating with engineers to ensure accurate and timely delivery of client materials.
• New Hire Coordination:
• Preparing workspaces and supplies for new team members' first day.
• Cross-Departmental Collaboration:
• Supporting various sectors within the office as needed, with a focus on engineering and surveying.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and as part of a team.
• Proficiency in standard office software (e.g., Microsoft Office Suite).
• Experience in an administrative role or familiarity with engineering or surveying is a plus.