Front Desk/Administrative Support - Bilingual - Qwalifize LLC

Type:

· Permanent - Direct Hire

Full Time or Part Time:

· Full Time

Pay Rate:

· $18.00 - $20.00 per hr negotiable depending on experience

Location:

· Kissimmee, FL 34741 - Onsite

Language Requirement:

· English and Spanish (fluent reading, writing, speaking)

Job Overview:

We're looking for a focused and energetic Front Desk/Administrative Support - Bilingual for our CPA firm client. The ideal candidate must be a multi-tasker, speak both English & Spanish fluently and has a can-do attitude. Prior administrative support experience in a CPA firm setting is a plus! Must possess General Office, Computer, and Telephone Skills; be proficient in Microsoft Outlook, Excel, and Word. Excellent communication skills are required to interact with clients, contacts and employees. Must be able to oversee large amounts of emails and handle appropriate follow-through. Provide administrative support to Partners as well as other staff members. Attention to detail and accuracy are also required. The selected candidate must have excellent time management skills and ability to multi-task and prioritize work. Ability to function with multiple priorities and interruptions. To be familiar with property management tasks/software is required. Maintain records in software systems as well as meeting rooms & offices. Answering screening and forwarding incoming phone calls. Have the ability to organize work under pressure in a fast-paced environment. Filing / scan filing, office errands, data entry, ordering/stocking office supplies, incoming/outgoing mail handling (USPS, UPS, Fed-Ex, etc.). Other duties as assigned.

Experience Requirements:

· Minimum of 5 years of secretarial/administrative experience

· Excellent customer service, administrative, and organization skills

· Ability to manage priorities and time with a systematic approach

· Detail oriented, ability to multitask, and work well under pressure

· Proficient in Microsoft Office (Outlook, Excel and Word)

· Excellent verbal and written communication skills

Experience Preferences:

· Thomson Reuters software (UltraTax, Practice CS, File Cabinet CS)

· Preferably from a public accounting firm or tax department of a large company

Physical Requirements:

· Prolonged periods of time sitting at a desk and working on a computer

· Must be able to lift 15 pounds at times

Education Requirements:

· High School Diploma or Equivalent (GED)

Education Preferences:

· N/A

Training Schedule:

· N/A

Schedule:

· 8-hour shift (7:30am - 5:30pm)

· Monday to Friday

Dress Code:

· Business Casual

Benefits:

· 401(k)

· Dental Insurance

· Health Insurance

· Paid Time Off

· Vision Insurance

Additional Information:

Drug screening, background, and reference checks are performed if required. Valid identification and reliable transportation are required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States.