FP&A Financial Analyst - Washington Hospital

Division: Finance

Job Title:  FP&A Financial Analyst

Job Code:16D

Position Summary

The FP&A Financial Analyst is a key role at Washington Hospital Healthcare System, and is responsible for internal and external financial reporting and analysis.  Under the supervision of the FP&A assigned manager, thisposition works on various analytical projects to support WHHS mission.

Responsibilities:

• Prepare monthly, quarterly, and annual reports for management discussion and analysis.
• Maintain Strata financial reporting system.  Review and reconcile data uploads and reports.
• Monitor revenue, expenses, volume, and FTEs against expected metrics.
• Extract data elements from various sources for use in reporting.
• Develop reports to monitor financial performance, including ad hoc reports as requested by Senior Leadership.
• Act as a liaison between Finance and department managers for financial performance and projects that require analytical support.
• Leads in the preparation of regular and ad hoc analysis relating to product line profitability.
• Assist in the preparation of the annual operating budget.  Duties may include analyzing volume assumptions, meeting with department leaders, projecting expense increases for inflation, and revising productivity standards.
• Analyze year-over-year trends relating to volume, FTEs, and profitability.
• Completes cost accounting tasks as assigned using managerial cost accounting principles.
• Prepare business plans for new and existing services to support executive decision-making.
• Supports the operating budget team with ad hoc requests.
• Perform special projects and duties as assigned.

Statement of Accountability

Reports to:  Director of Financial Planning

Qualifications

• Education

Bachelor’s Degree in Finance-related field (Business Administration, Accounting, Finance, Economics, etc.) or equivalent experience.

• Licensure

None

• Work Experience

Required: Three years’ experience as aFinancial Analyst or similar position with analytical responsibilities. Preferred:Prior Healthcare experience is a plus.

• Skills/computer/specific technical

Must be proficient in MS Office (Word, Excel, PowerPoint, Outlook, etc.).  Experience with SQL, Power BI, Tableau, and/or Strata is a plus.

• Other qualifications, miscellaneous

Proven ability to learn new systems and software used for data analysis.

Essential Job Responsibilities

Achieving Results

Key Components: assess, plan, evaluate, demonstrate initiative, quality of work, productivity

1. Ability to set aggressive but achievable goals.
2. Takes the initiative in documenting processes and creates easy to follow standard work documents.
3. Maintains a consistently high quality of work.
4. Completes all assigned tasks on time.
5. Assess current processes and find opportunities for automation or other efficiencies.

Demonstrates Skill

Key Components: competency, job knowledge, organizational skills, analytical skill, management of information, employee & patient safety

1. Knowledge and interest to learn hospital operations and common terminology.
2. Demonstrates strong analytical skills using computer systems and sound analytical processes.
3. Reconciles created results to trusted sources and verifies reports before publishing reports.
4. Ability to identify issues, propose a solution, and execute to plan.
5. Strong communication skills to explain findings.
6. Identifies actionable opportunities.
7. Can work independently with limited supervision.

Planning & Coordinating

Key Components: delegates, decision making, problem solving, management of resources

1. Uses planning tools to break down projects into smaller tasks.
2. Sets realistic timelines.
3. Identifies milestones and deliverables.
4. Takes corrective action when necessary.

Professionalism

Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service, communication skills, punctuality/attendance, receptiveness to criticism, judgment, confidentiality

1. Dependable with strong interpersonal skills.
2. Willing to learn from others and to act as trainer when needed.
3. Protects data and patient confidentiality at all times.
4. Can independently conduct meetings with hospital leadership.  Present findings, listen to questions/concerns, and follow-up on any action items.

Self-Development

Key Components: maintain license/certification, education and training

1. Completes required training.
2. Uses available resources to gain additional knowledge.

Regulatory Compliance

Key Components: JCAHO, Title 22, OIG, HIPAA, State/Federal laws, hospital policies

1. Completes data collection and data reporting maintaining patient confidentiality as required by HIPAA.
2. Completes all external reporting by the stated due date.
3. Meets and exceeds all applicable State and Federal Laws related to data management and compliance as required by hospital policies.

Prepared by:

Erick Galleguillos

Title:

Director, FP&A

Date:

11/6/2022

Approved by:

Erick Galleguillos

Title:

Director, FP&A

Date:

2/2/2023

Personnel Office Review:

Date:

Revised Date:

Lifting Objects/Patients

Back Injuries

Hernias

Understand A&P of the back, causes of back pain, preventive approaches, use of aids when lifting.

Preventive measures when lifting and use aids when lifting.

Slip/Trip/Falls 

Contusions, Sprains, Strains

Avoid undue speed.  Use handrails.  Clean up spills immediately.

Fires & Natural Disasters

Burns & All Types of Injuries

Recognize possible causes of fires.  Smoking materials, faulty equipment.  Employees should educate patients.  Compressed gasses are flammable & under pressure so must be handled with care.  Workers need to be familiar with disaster plans and know exit routes.

Electrical Hazards

Shocks & Burns

Be aware of unsafe equipment and appliances.  Attend electrical safety classes and seek assistance if any unsafe areas are noted.

Assaults

Minor Injury to Death

Employees need to be cognizant to potential dangers to ensure safety.  Awareness of existing security measures and defensive behavior can protect employee from assaults.

Needles & Sharps

Cuts, Punctures, Lacerations

Sharps should be discarded in designated containers.  Employees should exam & handle soiled linens & similar items as if they contained hazardous items.

Obstacles & Broken Objects

Abrasions, Contusions, and Lacerations

Arrange furniture to allow free movement about the room.  Keep doors & drawers closed when not in use.  Clean/discard broken objects properly (i.e. broken glass should be swept up - not picked up with fingers).

Possible Exposures to Infections Hepatitis/Tuberculosis/Cytomegalovirus/Varicella/AIDS/Herpes/Staph Infections, Lice/Scabies/Rubeola

Infection

Use Infection Control procedures as defined in Infection Control manual.  These include handwashing, protective clothing, knowing the risks.  Label linens and wastes properly.

Possible exposure to acids & other chemicals used within the hospital

Refer to SDS's

Employees should follow procedures as explained in their department Hazardous Material training and refer to SDS's before using/handling any chemical.  Follow procedures and do not use any chemical without proper labeling.

Latex

Dermatitis to death

Alert supervisor if you feel that you are allergic to latex materials. Use non-latex gloves for sterile procedures.

Soaps, Detergents, Cleaning Solutions

Dermatitis

Follow Departmental procedures.  Protective clothing is available if Dept. is unable to substitute agents that do not cause dermatitis.

Ergonomic Problems

Wide Variety of Musculoskeletal nervous disorders

Body mechanics, positioning of equipment/furniture, and repetitive actions can cause employees to experience a variety of physical problems.  Employees should follow safe body mechanics as described in hospital education.  Employees are encouraged to seek assistance from their supervisor if they feel a task is causing them to experience physical problems.  Work site evaluation may be indicated and this should be discussed with manager.             

Possible Chemical Exposure

Refer to SDS's

Employees work with a variety of chemicals within the lab setting.  Employees receive training upon hire and also are expected to review the Chemical Safety Plan yearly.  Employees are expected to follow safe working procedures as instructed.

Possible exposure to radiation

Sterility, Cancer, Shortened Life Expectancy

When appropriate, employees should wear film badges (they are monitored routinely) and use lead aprons, gloves, or shields.  Identify and appropriately manage radiation therapy patients and their secretions.

Possible Exposure to Chemotherapeutic Agents

Refer to SDS's

Employees involved in preparation or administration of chemotherapy drugs have potential for exposure.  Employees must undergo training in their department and should follow procedures as directed.

Exposure to Video Display Terminals

Eye strain & stress in addition to ergonomic complaints

It is unknown if significant visual dysfunction results from long-term use of VDT's.  Problems may be controlled with control of lighting and glare, the color contrast, and workers should have adequately corrected vision.  Employees should seek assistance from their supervisor if they feel VDT is causing problems for them.