Job Title: FOIA Coordinator
Location: Long Beach, CA, Sacramento, CA, Santa Rosa, CA, Arcata, CA, Portland, OR, Seattle, WA, Lacey, WA,
Clearance Required: Public Trust Eligible
IBSS is seeking a full-time FOIA Coordinator. The right candidate will serve as coordinator and manage the Freedom of Information Act program for one of our federal clients. The candidate will be expected to work closely with the federal agency’s FOIA Officer, General Counsel and their regional and headquarter offices to process responses in an effective, timely manner. The Agency uses the Veritas Clearwell e-Discovery platform to manage responsive documents.
FOIA Coordination Support:
- Review incoming FOIA requests for completeness and adherence to DOC and NOAA policies, procedures, and regulations. For reference purposes only, there are typically 40-60 FOIA requests per year which are project type as opposed to privacy/personnel.
- Work with requesters to clarify and narrow requests, and provide requestors with updates on status of requests.
- Develop an action plan for each FOIA request received which includes specific timetables for accomplishment of FOIA action.
- Coordinate FOIA responses within WCR and other entities as required.
- Provide administrative support in the coordination and production of documents.
- Provide FOIA procedural guidance to WCR staff and General Counsel, effectively communicating the needs and requirements with all parties involved.
- Monitor the timely processing of FOIA requests and assist in maintaining database / tracking systems for FOIA requests.
- Coordinate the administrative process for FOIA requests in order to avoid/reduce the FOIA backlog
- Work with FOIA web-based systems (e.g. FOIA Online, Clearwell)
Records Coordination Support and Clearwell Administration
- Support the WCR Clearwell e-Discovery Administrator by knowing case details and ensuring all documents are tagged appropriately.
- Provide guidance in the use of Clearwell e-Discovery to subject matter experts and other points of contact to include user set-up instruction, and orientation.
- Stay current on the latest Clearwell e-Discovery systems and functions in order to guide a case and resolve any problems.
- Assist with Administrative Record litigation as needed.
Required Skills /Education/ Certifications & Qualifications:
- Bachelor Degree (educational qualifications may be substituted for 4 years of relevant experience)
- 1 year or more of experience working with FOIA requests or equivalent experience.
- Familiar with FOIA and records management
- Experience with FOIAs, FOIA Online, and/or Clearwell eDiscovery processing software
- Knowledge of Adobe Acrobat, Microsoft Office, Word, PowerPoint and Excel.
- Strong IT, organizational, analytical, written and verbal skills
- Able to multitask
- Ability to effectively and efficiently work under strict deadlines and scheduled action dates
- Works well with others
- Experience in developing written and verbal instructions on FOIA record review and applicable processes
About IBSS Corp.
IBSS is a Woman-Owned business. Since 1992, IBSS has provided specialized professional, scientific, technical, cybersecurity, IT, and software engineering solutions to the Federal sector. Our clients include the National Oceanic and Atmospheric Administration (NOAA), the Department of Defense (DoD), and the Department of Justice (DOJ). We are committed to serving our clients and employees by delivering service excellence, creating value through technology, and continually improving our skills, services, and processes. Moreover, we maintain an ISO 9001:2015 certification which allows us to optimize current industry best practices to enhance delivery outcomes for our clients.
IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law.