Fleet Payables Admin - Axelon Services Corporation

Job Title : Fleet Payables Admin
Work Site : Buena Park, CA 90620
Pay rate : $24.00/hr

Position Overview
The Fleet Payables Administrator is responsible for supporting field fleet teams by managing accounts payable, invoice processing, and fleet-related financial reporting. The role requires strong analytical skills, attention to detail, and the ability to communicate effectively with both internal and external stakeholders.

Key Responsibilities

• Responsible for accounts payable and administrative duties
• Invoice payment and processing in accordance with company and department financial practices
• Conduct reconciliations and statement reviews, resolving discrepancies
• Proactively track and alert customers regarding anticipated payment or warranty concerns
• Resolve vendor or customer inquiries
• Provide financial and payables reporting to key stakeholders
• Assist in developing and delivering department reports and scorecards
• Weekly/period financial reporting to key stakeholders
• Develop standard operating procedures and identify process improvement opportunities
• Perform additional duties as assigned by the Manager

Scope of Interactions

• 50% Internal Collaboration with field customers, fleet technicians, managers, and payables team
• 50% External Daily interaction with vendors for payables process and issue resolution

Qualifications

• High school diploma or GED
• Minimum of 2 years of experience in administrative support or fleet operations
• Proficient in Outlook, Word, PowerPoint, and Excel
• Basic understanding of private fleet operations with a desire to grow and learn
• Strong analytical and problem-solving skills
• Ability to manage several tasks simultaneously and meet tight deadlines
• Strong attention to detail and organizational skills
• Excellent written and oral communication skills
• Strong team player with a collaborative mindset
• Passion for customer service and fleet excellence

Preferred Skills

• Experience with accounts payable systems
• Ability to build and maintain favorable business relationships with internal and external customers
• Ability to work independently and proactively respond to team needs
• Demonstrated ability to leverage systems and tools effec tively