Fleet Coordinator - HCI Job Opportunities

Fleet Coordinator

We are seeking a highly motivated and organized Fleet Coordinator to join our team in Ontario, CA. The Fleet Coordinator will assist in managing a growing fleet of 450 vehicles operating in nine different states. You will support the Fleet Manager in planning, managing, coordinating, maintaining, repairing, and replacing vehicles. Our goal is to provide the highest level of service to our company's fleet drivers and support the Fleet Manager in all fleet-related activities.

Responsibilities include, but are not limited to:

• Assisting with Vehicle Management: Support the Fleet Manager in forecasting new vehicle requests, redistributing existing resources, and electronically tracking vehicle transfers and assignments for new hires and current employees.
• Administrative Support: Handle time-sensitive requests efficiently, including fuel cards, driver PINs, evaluation and approval of services, roadside assistance, and credit card payments for smog checks, repairs, and maintenance services.
• Creating Fleet Purchase Orders: Generate purchase requests for items needed for the fleet, such as vehicles, parts, or services.
• Invoice Management: Review, approve, and submit invoices for payment processing.
• Vendor Management: Assist new vendor setup in the internal systems.
• Documentation and Record Keeping: Create and maintain detailed records of vehicle servicing, inspections, maintenance, and repairs. Assist in processing and maintaining vehicle documentation such as registrations, certificates of title, release of liability forms, and insurance documentation.
• Driver Support: Assist drivers with vehicle accident documentation, claim reporting and management, and vehicle repairs. Address employee vehicle maintenance, vehicle care, timely payment of citations, driver complaints, GPS-related issues, and violations of company fleet policy.
• Compliance and Audits: Perform routine audits on all fleet-related fuel usage and toll road accounts, ensuring compliance with company policies and regulations.

Qualifications:

• Associate’s degree preferred
• 3 years prior experience in fleet management is required.
• Experience in commercial vehicle maintenance, repairs, and fleet-related documentation is required.
• Ability to collaborate across departments, and effectively support the Fleet Manager and warehouse team
• Technical skills to understand vehicle mechanics and maintenance needs.
• Proficiency with electronic tracking systems and resource planning tools.
• Customer service skills to effectively support fleet drivers and address their concerns.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Ability to handle a large volume of requests in a fast-paced environment.

AT HCI Systems, our compensation and benefits program were created with our employees’ needs in mind. Our goal is to ensure that our team members feel supported and appreciated every step of the way.

You’ll Benefit from:

• Unlimited Growth Opportunity: With a constantly expanding range of products and vertical markets, we consistently experience double-digit growth, creating new avenues for advancement and promotion within our company.
• Comprehensive Benefits Package: Our benefits package is here to support you and your well-being. We offer a range of benefits that include:
  • 401(k) Plan: Build a strong financial future with our 401(k) Plan with matching contributions.
  • Paid Holidays and PTO: Recharge and unwind with loved ones with 8 paid holidays and 10 PTO days. As you advance in your career with us, your PTO also grows over time.
  • Healthcare Coverage: Access reduced-cost medical insurance, dental, and vision coverage.
  • Flexible Spending Account: Manage your healthcare expenses effectively with our Flexible Spending Account.
  • Additional benefits include voluntary Short-Term Disability, Life Insurance and AD&D, Critical Illness and Accident Coverage, and more.
• Weekly Paydays: Enjoy weekly paychecks every Friday to kick off your weekend!
• Employee Appreciation Events: Experience appreciation through employee appreciation lunches, holiday celebrations, department activities, and outings.  
• Life Coaching: Our Employee Assistant Program offers access to over 10,000 providers offering face-to-face or telehealth counseling.
• Pet Insurance: Ensure your furry friend’s health is covered with our pet insurance options.

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). When legally required, HCI will reasonably accommodate.

Pay: $25-28/hr