Fleet Administrator at Rose International

Date Posted: 10/30/2024

Hiring Organization: Rose International

Position Number: 473631

Job Title: Fleet Administrator

Job Location: South Burlington, VT, USA, 05403

Work Model: Onsite

Shift: Monday-Friday, 8AM-5PM

Employment Type: Temporary

Estimated Duration (In months): 7

Min Hourly Rate ($): 20.00

Max Hourly Rate ($): 23.00

Must Have Skills/Attributes: Account Management, Accounts Payable, Customer Safety, Fleet Support

Required Education:

• High School diploma or GED

Required Qualifications/Skills/Experience:

• Minimum of 5 years’ experience in admin support and or fleet

• Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)

• Excellent written and oral communications skills

• Demonstrated ability to leveraging system and tools

• Ability to effectively communicate in a professional and constructive manner internally and with suppliers

• Ability to learn and update multiple accounts payable systems

• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work

Soft Skills Required:

• Strong passion for customer service and fleet excellence

• Ability to learn and update multiple accounts payable systems

• Ability to effectively interact and build a favorable business relationship with internal and external customers

• Able to assist with account management duties

• Strong team player and committed to teamwork in all situations

• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively

• Willingness to embrace change and all other assigned duties for the greater good of the team

• Strong attention to detail

• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills

• Able to manage several tasks simultaneously

• Ability to work independently and within a team with a Team/collaboration-based approach to decision making

• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed

Fleet Administrator provides support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.

Job Duties:

• Responsible for accounts payable and administrative duties

• Manage communications through phone, email, fax, mail, etc.

• Produce/review various performance reports to drive results

• Invoice payment and processing in accordance to company and department financial practices

• Conduct reconciliations and statement reviews and resolve any discrepancies

• Proactive tracking and customer alerts for known anticipated payment or warranty concerns

• Resolve any vendor or customer inquiries

• Financial and payables reporting to key stakeholders

• Assist in developing and delivering department reports and scorecards

• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports

• Collaborate with peers to balance daily workloads and support the business

• Weekly/Period financial reporting to key stakeholders

• Develop team and department standard operating procedures and identify improvement opportunities

• 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team

• 50% External – daily interaction with vendors for payables process and issue resolution

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.