Fleet Administrator at Hired by Matrix

Pay Rate: 23.30-25.50 $/Hour

• Responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.
• Provide support to the field fleet teams.
• The nature of the work is proactive and must be able to alert key stakeholders quickly.
• Accountabilities:
  • Responsible for accounts payable and administrative duties
  • Invoice payment and processing in accordance to company and department financial practices
  • Conduct reconciliations and statement reviews and resolve any discrepancies
  • Proactive tracking and customer alerts for known anticipated payment or warranty concerns
  • Resolve any vendor or customer inquiries
  • Financial and payables reporting to key stakeholders
  • Assist in developing and delivering department reports and scorecards
  • Weekly/Period financial reporting to key stakeholders
  • Develop team and department standard operating procedures and identify improvement opportunities
  • Additional duties as assigned by Manager

• Minimum of 5 years’ experience in admin support and or fleet
• Ability to effectively communicate in a professional and constructive manner internally and with suppliers
• Ability to learn and update multiple accounts payable systems
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
• Collaborate with peers to balance daily workloads and support the business
• Willingness to embrace change and all other assigned duties for the greater good of the team
• Produce/review various performance reports to drive results
• Strong attention to detail
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.
• Able to manage several tasks simultaneously
• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
• Ability to work independently and within a team with a Team / collaboration-based approach to decision making
• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed
• Key Skills / Experiences:
  • Manage communications through phone, email, fax, mail, etc.
  • Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
  • Strong passion for customer service and fleet excellence
  • Ability to learn and update multiple accounts payable systems
  •  Ability to effectively interact and build a favourable business relationship with internal and external customers
  • Able to assist with account management duties
  • Strong team player and committed to teamwork in all situations
  • Excellent written and oral communications skills
  • Demonstrated ability to leveraging system and tools
  • Strong team player and committed to teamwork in all situations
  • Excellent written and oral communications skills