Fiscal Specialist 2 at Tacoma Community College

Who We Are

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.  
   
 Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses.   In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.
   
 We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ+ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success 
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC’s mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

 
Position Summary
 This position will perform a variety of complex fiscal duties in support of accounting services by interpreting and applying rules and procedures to specialized fiscal operations. Responsibilities include reviewing, developing, and maintaining accurate record keeping; reviewing fiscal activity for compliance with federal and state regulations; and exercising independent judgment in job process and problem resolution. This position reports to the Budget Specialist and works closely with the Financial Services team.

Essential Functions

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations; 
• Establish and maintain program budgets to support program planning goals and directives. 
• Develop multiyear budgets for funding requests; prepare appropriate forms for contracts and agreements; 
• Forecast fiscal needs/commitments; develop long-term planning documents; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections; 
• Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures; 
• Investigate and resolve accounting and bookkeeping issues such as bank reconciliations, enrollment revenue generation, gross and net income statements, and expense reporting.
• Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs; 
• Evaluate unit programs through comparison of actual performance with budgeted/planned objectives; research and determine causative factors in expenditure trends; formulate and recommend corrective action; 
• Analyze, modify and recommend improvements in subsidiary and general fiscal recordkeeping systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement financial data systems;
• Select, develop, implement and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs; 
• Audit and reconcile monthly accounts and prepare general ledger transfers
• Process manual or automated fiscal documents, reports and records; compute, reconcile, adjust, review, audit and enter financial and statistical data to maintain accounting, budgeting, cashiering, purchasing, and reports.

• Compute and balance financial transactions.
• Assist students, parents, staff, faculty and community members in person, over the phone and by email. Research, interpret, and answer a wide variety of questions and concerns involving complex programs.
• Establish files and filing systems and perform research as requested 

• Perform other duties as assigned;

Qualifications

Minimum Qualifications:

• High School Graduate or equivalent.
• Two years of experience at a level equivalent to Fiscal Specialist 1 such as record keeping and fiscal administrative support. 
• 15 quarter hours or 10 semester hours of college level accounting -OR- equivalent education/experience.

• Strong computer experience utilizing a variety of business management tools
• Successful completion of a criminal history background check
• The worksite for this position is located at the Tacoma Campus. A potential for flexible telework schedule may be approved for this position by the supervisor.
• Must be available to attend regular in-person activities at the worksite 

• Acceptance of the responsibility to promote the welfare and best interests of students at all times
• Ability to provide empathetic and timely service to students, faculty, staff, and community members in a higher education setting. 
• Ability to verify that all functions comply with requirements of Washington State Law, Washington Administrative Code, Washington State Auditor's Office, the Office of Financial Management, the State Board for Community and Technical Colleges, and Governmental Accounting Standards Board (GASB).
• Strong interpersonal skills to interact with a diverse population, both within and outside the college.
• An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
• Demonstrate ability to work independently and as a member of a team.
• Ability to establish and maintain positive working relationships with students, colleagues, and staff.
• Strong verbal and written communication skills. 
• Strong organizational and problem-solving skills to be able to multitask and prioritize workload.
• Excellent customer service skills; including establishing, building, and maintaining internal/external customer satisfaction.
• Ability to provide clear and ethical principles to decision making and use judgment and discretion in sensitive matters. 
• Ability to perform well under pressure and engage in critical self-reflection and growth. 

Application Process

 Complete application packages must include the following:

1. Tacoma Community College online application form.
2. Resume and cover letter - In your cover letter, describe how your background and experience align with the responsibilities for this position. 

www.tacomacc.edu/about/employment