Fiscal Services Analyst - Fortune US

Essential Duties and Responsibilities: Duties include but are not limited to:

• Reviews Vendor Requisitions, Accounts Payable, Cash Receipts, Journal Entries and Payroll Registers for accuracy and correct Budget Accounts.
• Assists in the monitoring of restricted resources and initiates budget transfers, as needed.
• Assists in processing journal entries and budget transfers for the organization's budget, as needed.
• Manages accounts receivable for Higher Education tuition, works with students and districts.
• Assists with the reconciliation and compiling of expenditure and quarterly reports.
• Maintains Compliance Documents (A. NPS Certificates (Nonpublic, Nonsectarian School) for NPA's (Nonpublic, Nonsectarian Agency); B. Federal Time Certifications)
• Assists in development and implementation of Asset records in the financial system
• Provides excellent customer service to all internal and external customers with all aspects of the department: training, purchasing, payroll, general dept questions.
• Cross-trained in both AP and Payroll to step-in and assist with processing as needed.
• Support the Department Manager and Director with site and department-based training as needed.
• Records monthly transactions on monthly bank statements, as directed.
• Reconcile and submit monthly company credit card statements.
• Update weekly Fortune Preschool Financial Report.
• Support organization in the approval and management of the Amazon Business Account.
• Process and submit annual Personal Property Tax for all locations.
• Support department in annual financial audits.
• Conduct routine site-fiscal audits.
• Other duties as assigned

Qualifications: Knowledge of:

• Principles, practices and terminology of budgeting, accounting and financial record keeping, preferable as they apply to California school accounting.
• Auditing and financial research and analysis procedures.
• Budget preparation and administration.
• Account number structure and correct use of object codes.
• Computer based software programs that support this level of work, including but not limited to, Escape, Frontline, Google Suite, Microsoft Suite,
• Data processing systems and applications in the field of budgeting and accounting.
• Departmental operations, policies goals and objectives.
• Departmental procedures and standing instructions related to work performed.
• Financial and statistical record keeping techniques.
• Interpersonal skills using tact, patience, and courtesy.
• Office practices, procedures, etiquette and equipment use, including record keeping, filing systems, letter and report writing and telephone.
• Pertinent Federal, State, and Local laws, codes and regulations.
• Oral and written communication skills.
• Proper English usage: grammar, spelling, punctuation, proofreading/editing; mathematical skills.
• Research, data collection and financial analysis, and preparation of reports and financial documentation.

Qualifications: Ability to:

• Act in professional, cooperative and positive manner.
• Apply policies and procedures to the assigned duties and responsibilities of the position.
• Be self-motivated.
• Be a problem solver and anticipate needs.
• Pay attention to detail.
• Multi-task on assignments based on priority level and ensuring deadlines are met.
• Remain flexible with assignments and priorities.
• Communicate clearly, concisely and effectively in speaking, reading and writing, including professional correspondence.
• Enter data onto standardized formats, using computerized data-based programs by basic keyboarding or 10-key skills and calculators.
• Examine, reconcile/balance, verify, and post assigned accounts.
• General ledger maintenance and monitoring.
• Maintain accurate financial and statistical records.
• Make sound decisions necessary in the function of the position.
• Maintain consistent, punctual and regular attendance.
• Operate a computer and assigned office equipment; use a variety of computer software programs including, but not limited to, Escape Technology, Google sheets, Google forms, Google Doc, Microsoft Office, Excel, Word, and PowerPoint.
• Plan, prioritize and organize work to meet schedules and timelines.
• Prepare and process financial, statistical, accounting and purchasing reports, documents, records, and materials.
• Process and record accounting transactions accurately. Detect and correct errors or omissions.
• Travel/Drive various sites including San Bernardino.
• Understand and follow oral and written instructions.
• Use tact, patience, and courtesy.
• Communicate and work effectively with staff, the public and outside agencies.
• Work confidentially and exercise discretion.
• May work an occasional evening and/ or weekend.
• Carry out all aspects of the position professionally.

Must possess the following:

• Excellent customer service skills
• Superb organizational skills
• Ability to meet department deadlines
• Ability to multitask without errors

• Well-groomed and pleasant
• Friendly and approachable
• Flexible and willing to go the extra mile

Education and Experience:

• Education:
• Formal and informal education at a level sufficient to provide the ability to understand and perform duties comparable in complexity to those listed herein
• Training and Experience:
• Progressively responsible complex clerical work experience preferably with experience in the personnel office of a school district or other governmental agency.

Working Conditions: Physical Abilities

• Hearing and speaking to conduct group training, exchange information in person electronically and over the telephone
• Ability to read printed material and computer screens. Ability to understand speech at normal levels
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, and reaching overhead above the shoulders and horizontally to retrieve files and store supplies.
• Ability to climb stairs, bend, reach, walk, sit and stand for extended periods of time. Ability to lift and carry 10 pounds.
• Accommodations will be made to enable individuals with disabilities to perform the essential job functions.

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