Fiscal Analyst - City of Alexandria VA

An Overview

Under the supervision of the Division Chief of Administrative Services, the Fiscal Analyst provides accounting and financial support for the Alexandria Library.

The Opportunity:

• Performs all accounting activities for the department, entering expenditures and revenues; ensures that all transactions are properly coded, approved, signed, and documented
• Creates journal entries of cash receipts, including electronic transfers, credit card payments, monies from debit card machines and cash registers
• Enters new vendors into system, processes invoices, edits and posts accounts, prints checks
• Prepare the annual 990 tax form for the Alexandria Library Foundation
• Responds to vendor inquiries regarding status of payments. Researches and resolves vendor inquiries on past due invoices.  Resolves various other problems regarding payment to vendors
• Maintains financial records and files for the Alexandria Library, Alexandria Library Foundation and James M. Duncan, Jr., Library Foundation
• Creates, purges and maintains an efficient filing system for all financial records; monitors fiscal condition of operating programs
• Reconciles Library and Alexandria Library Foundation bank statements
• Prepares monthly and annual financial reports
• Exercises responsibility for fiscal-management activities; and plans, implements and maintains department's financial management system
• Develops financial analyses for preparing and monitoring the department budget
• Monitors program expenditures & revenues and recommends solutions to identified issues
• Coordinates annual audit and financial statement preparation; provides supporting documentation and schedules to auditors
• Proper entry of grant funds and reporting to external donors
• Prepares information for Library and Library Foundation Board meetings, provides administrative and fiscal support for the Alexandria Library, Alexandria Library Foundation, and James M. Duncan, Jr. Library Foundations
• Serves as the Library’s Kronos Administrator; uses Kronos to review and verify bi-weekly time reporting information and resolves staff payroll problems in coordination with the Finance/Accounting Department
• Assists in planning, developing, and preparing the annual operating budget and periodic projections
• Coordinates annual audit and financial statement preparation; provides supporting documentation and schedules to auditors
• Prepares General Fund Expenditure report for Office of Management & Budget
• Attends Financial Liaison Meetings
• Serves as Fixed Asset Manager for the Library
• Provides technical guidance on financial matters to employees within the department
• Communicates work progress and accomplishments in oral and written reports, and generates own new work assignments through feedback obtained in discussions 
• Responds to policy and procedural questions regarding budget, finance and other matters
• Maintains performance measures and reports to appropriate City, State, and national contacts
• Assists with Administrative Office functions, including answering and directing phone calls, and arranging for building and custodial maintenance
• Performs related work as assigned

About the Department

We offer you access to the world of electronic information, not just of our records of holdings and availability, but we offer access to full text articles from thousands of magazines and newspapers through our online databases. You can search genealogy records with HeritageQuest and even borrow e-books and e-audio books on OverDrive. Free public access to the Internet is available at all branches as well as free WiFi access for properly equipped laptops and PDA’s.

Although we have done much with our virtual library, we have not forgotten our buildings. During the past decade, the City Council and the Alexandria Library Board have renovated and expanded the Barrett Branch on Queen Street, built the exciting Charles E. Beatley, Jr. Central Library on Duke and Pickett Streets (designed by world renowned architect, Michael Graves and the local architectural firm of Pierce Goodwin Alexander & Linville), and redesigned and reopened the Burke Branch on Seminary Road. In September 2005, the completely renovated and expanded Duncan Branch on Commonwealth Avenue was dedicated.

Whether through renovation or innovation, it is a most exciting time for the Alexandria Library. We are rising to the challenge of balancing the traditional user and the nontraditional user. We remain committed to having books and the types of programming that people have come into libraries to use for years, while we are committed as well to those users who are very tech savvy, who primarily want to use the Library through our website. Our resources allow us to provide excellent customer service for those people who are coming into the libraries and to extend our services for those people who are accessing us online.