FIRE COMMISSION SECRETARY (1454) - City and County of San Francisco

The Mission of the Fire Department is to protect the lives and property of the people of San Francisco from fires, natural disasters, and hazardous material incidents; to save lives by providing emergency medical services; to prevent fires through prevention and education programs; and to provide a work environment that values health, wellness, and cultural diversity and is free of harassment and discrimination.

Application Opening: April 25, 2024

Application Filing Deadline:  May 13, 2024

Compensation Range:  $100,672.00 - $122,330.00 / year

Recruitment ID: PEX-1454-146687

Appointment Type: Permanent Exempt. In accordance with Charter Section 10.104, Category 4, one commission secretary for each commission or board shall be exempt from competitive civil service selection, appointment and removal procedures, and the person serving in the position shall serve at the pleasure of the appointing authority.

Under general administrative direction, performs complex and administrative work in connection with the operations of the Fire Commission; examples of duties include preparing and posting agenda for regular and special meetings; gathering, collating, copying, putting together and arranging for delivery to Commissioners packets of materials prior to each meeting; serving as clerk at regular and special meetings by calling out agenda items, monitoring time allotments for public comment and making notes for preparation of minutes; preparing and publishing minutes of regular and special meetings; coordinating disciplinary hearings consistent with relevant timelines and deadlines, scheduling parties, sending out notices to parties and collating, reproducing and mailing relevant materials to parties; submitting recordings of meetings for transcription, as appropriate; preparing official documents for the Commission, such as responses, resolutions, etc.; and performing related duties as assigned.

Work Schedule: This position is full-time, Monday through Friday, with weeknight work every fourth Wednesday of the month for the regular evening Fire Commission meeting, and as-needed weeknight work for disciplinary hearings and other special meetings.

Nature of the Position: This position reports directly to the Fire Commission. Its working relationship with the Fire Department is at a functional and liaising level. This position handles highly sensitive and confidential matters related to personnel actions, particularly discipline up to and including termination. As such, the incumbent in this position is expected to maintain confidentiality and exercise sound judgment and discretion.

1. Three (3) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research, and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR

2. Five (5) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling, and organizing data for various reports; and maintaining office/record systems. Job duties must be comparable to 1446 Secretary II; AND

3. Ability to type 55 words per minute (WPM).

Substitution:

A recognized secretarial training program of two hundred forty (240) hours Or the equivalent of fifteen (15) semester units in graded secretarial college units, may substitute for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at time of filing application.

LICENSE AND CERTIFICATION

Certification: Completion from a recognized secretarial training program of two hundred forty (240) hours OR the equivalent of fifteen (15) semester units in graded secretarial college units 

Desirable, Fire Commission-specific Qualifications:

Four years of difficult and responsible experience in management, administration, personnel, law and / or human resources in the public or private sector.

Knowledge of Legal Proceedings

Knowledge: 

Knowledge of Robert’s Rules of Order, Brown Act, Public Records Act, Sunshine Ordinance · Knowledge of principles and practices of administrative management

Ability: 

Ability to interact effectively, courteously, and diplomatically with the members of the Fire Commission and other Commissions, elected officials, department heads, employee organization representatives, Fire Department personnel, news media, and the general public

Ability to communicate effectively, both orally and in writing, with the members of the Fire Commission and other Commissions, elected officials, department heads, employee organization representatives, Fire Department personnel, and the general public

Ability to work in an effective partnership with a government board or commission

Ability to exercise good judgment and discretion in handling confidential matters

Skill:

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Working knowledge of audiovisual equipment, including digital audio recorders and projectors

Working knowledge of database management

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and click on the Fire Commission Secretary (1454) Job Ad link to begin the application process. Select the “Apply Now” button. Then, follow the directions on the screen. 

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications at the City Career Center, 1 Dr. Carlton B. Goodlett Place, Room 110, San Francisco, CA 94102

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures

The Fire Commission will screen timely submitted resumes to identify those candidates who most closely meet the needs of the Commission. Only those candidates will be invited to participate in an oral interview / performance exam. The oral interview / performance exam will be designed to measure job-related criteria. Applicants who meet the minimum requirements are not guaranteed advancement to the interview / performance exam process. The decision of the Commission is final and not subject to appeal.

Additional information regarding Employment with the City and County of San Francisco: 

• Information about the Hiring Process 
• Conviction History 
• Employee Benefits Overview 
• Equal Employment Opportunity 
• Disaster Service Workers
• Reasonable Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• Veterans Preference
• Seniority Credit in Promotional Exams

If you have any questions regarding this recruitment or application process, please contact Jesusa Bushong by email at jesusa.bushong@sfgov.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.