Financial Services Manager - Choice in Aging
Pleasant Hill, CA 94523
About the Job
Under the direction of the Consulting Finance Director and the President & CEO (P/CEO), the Financial Services Manager oversees the day-to-day operations of the Finance department in addition to the overall planning, organization, and financial control functions of Choice in Aging (CiA). This is a key management position which requires the ability to work independently, manage time effectively, lead by example, and promote professional and effective communication in all aspects of this job. At times, this position will require long weeks and occasional evening and weekend work. This is a mentor level position and requires that CiA is positively promoted in all aspects of interactions. The Financial Services Manager works as a member of the CiA team providing health and social services to frail elders and adults with disabilities to meet CiA’s mission to create opportunities where people can learn, grow and age independently with dignity in community.
Essential Job Functions:
- Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Manage the day-to-day operations of the Financial Services Department to ensure integrity of accounting functions in the areas of cash collections, accounts receivable, accounts payable, general ledger, payroll and monthly and year-end close;
- Manage Financial Services staff, including participating in recruiting, hiring, training, supporting, evaluating and documenting performance;
- Be present during regular business hours, Monday-Friday, 8:30-5:00, unless otherwise approved by the P/CEO, providing hands on support in all finance department functions;
- Manage; in consultation with the President & P/CEO and consulting CFO, cash, bank accounts, line of credit balance, property finances, leases and other assets of the corporation;
- Manage and participate in billing and collections for all services, including government contracts, managed care, Medi-Cal and other grantors;
- Provide timely monthly financial reports in an agreed upon format to the consulting CFO and P/CEO and management personnel with summarized conclusions and recommendations. In addition, complete:
- Fixed asset and depreciation schedules
- Monthly and year end close out process
- Journal entries, balance sheet reconciliation and analysis
- Reconciliation of bank accounts
- Monthly donation records
- Financial information required for grant proposals
- Other reports requested by the P/CEO or the Board of Directors;
- Based on the consulting CFO and P/CEO feedback, develop the overall agency budget with input from the Program Directors/Managers. Provide the draft budget to the consulting CFO for presentation to the P/CEO, in a timely manner, for approval prior to presentation to the Finance Committee and/or the Board of Managers;
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum Qualifications:
Education/Training/Experience:
- A.A. Degree from an accredited college or university with a major in business and/or accounting. B.A. degree in business or related field preferred;
- Five years of experience supervising operations of an accounting department, preferably in non-profit organizations;
- Advanced knowledge of GAAP Fund Accounting, OMB Non-Profit Cost Principles (A-122) and Audits (A-133);
- Experience in collections with government agencies;
- Able to operate with minimal supervision;
- Ability to effectively collaborate with internal team;
- Ability to perform responsibilities in a diverse and constantly changing environment;
- Excellent attention to detail and accuracy;
- Knowledge of various accounting software. Expert in MS Office products.
Staff working Full Time (30+ hours per week) & Part Time (20+ hours per week) are Eligible for:
- Medical, Dental, and Vision Insurance. Dental and vision insurance free if medical is waived. Medical cost only $150 per month for employees
- 20% off tuition at our Montessori preschool, Choice in Learning, if space available
- Voluntary Illness and Accident Protection (Aflac)
- EAP and 403b retirement plan
- Floating holiday
- Birthday holiday
- Generous PTO Policy *Staff working 40 hours a week can earn 17 days of PTO per year
- Paid Time Off on most national holidays
Additional Benefit for Full Time Employees:
- Life Insurance and AD&D Insurance
- Long Term Disability
Please Note:
Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.
Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.
Job Type: Full-Time (40 hours per week)
Monday-Friday (Closed on all major holidays)
Salary Range: $77,000.00 – $82,000.00 per annum, depending on experience
Application: Email resume and cover letter to: employment@choiceinaging.orgSubject Line: *Title of Open Position* Note: The recruitment timeline for this position may vary and depend on many factors and we appreciate your patience during this process. Due to the high volume of applicants, we will only be contacting those candidates whose qualifications most closely match our requirements for the position. No phone calls please. Visit www.choiceinaging.org to learn more about Choice in Aging. Choice in Aging is an Equal Opportunity Employer.
About Choice in Aging:
Choice in Aging (CiA) has been providing services to the community’s frailest people since 1949, when it was created by volunteers to serve children severely disabled by Polio. Over the years, the organization has provided a wide variety of programs, with the goal of promoting dignity and independence of people with disabilities and special needs. Our mission is to create opportunities where people can learn, grow, and age independently with dignity in community.Program HistoryAdult Day Health Care (ADHC) is a program that was created in California in 1978 in response to a need to have an alternate solution to institutionalization. The program mirrors the skilled nursing staffing model, but is based in the community and typically operates during the day on weekdays. It is akin to a senior center for those who can no longer attend a senior center independently. It is especially beneficial for those who need additional support to do things like ambulate, eat, toilet, participate in activities and more. Staff provides therapeutic activities disguised as fun throughout the day, making socializing and exercising meaningful and pleasurable. This makes folks want to come back each day!
Source : Choice in Aging