Financial Assistant - Shreve Memorial Library

Financial Assistant, Accounts Payable

Support Services Center

885 Bert Kouns Industrial Loop

Shreveport, LA 71118

Full-time position, 40 hours/week, Non-exempt

Vacancy: 24-SSC-10

SUMMARY

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required.

REQUIREMENTS

Training and Experience

1. High School diploma or equivalent
2. 60 semester hours of successfully completed college coursework, including accounting or finance courses or
3. two years of paid directly related work experience (A/P, Purchasing)

Preferred Training and Experience

• Experience working in procurement, accounts payable and/or accounts receivable in a governmental agency

Highly Desirable

• Experience working with accounting software is highly desirable.

Knowledge, Skills and Abilities

Considerable knowledge of:

• Fiscal practices, accounting principles and mathematics

Good knowledge of current technology.

Working knowledge of word & excel is highly desirable.

Ability to:

• maintain files and other materials;
• keep records and make reports;
• make decisions using established library policies and practices;
• relate and communicate effectively with other employees and vendors;
• use resourcefulness, tact and courtesy in dealing with the public, staff and vendors.

Skills to:

• focus with attention to detail;
• pay bills and perform other accounting tasks in a governmental agency;
• organize both paper and electronic materials for most efficient use.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is of medium physical rigor which would require the ability to exert up to 50 pounds of force occasionally and 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Walking to different work areas on the same floor is also required.

Eye, hand, foot coordination to use a computer and office equipment, hearing and talking in order to communicate with coworkers and vendors, sitting in order to use a computer, near visual acuity in order to use a computer and examine incoming library materials.

ESSENTIAL FUNCTIONS

1. Prepares invoices for payment; codes invoices into LOGOs; sends invoices to the City of Shreveport for payment; creates new city vendor accounts; modifies city vendor accounts; keeps insurance current for all vendors; records expenses against budget for library accounts; copies and files invoices; backs up some duties of other Financial Services employees, Dock Manager and Money Counter; resolves issues with vendor accounts and billing/payment; serves as a backup for other Financial Assistants in the library system; attends work plan and other meetings as required; performs other duties as assigned (Accounts Payable).

PRESENT SCHEDULE [subject to change without notice]

Monday - Friday: 8:00 a.m. - 4:30 p.m. (with ½ hour unpaid lunch)

APPLICATION DEADLINE

April 10, 2023

STARTING DATE

Two weeks after selection

SALARY

$17.00/hour + some benefits

BENEFITS

Paid vacation, sick leave, and holidays. Tuition reimbursement available after one year of employment.

A criminal background check and a drug screening are part of the pre-hire process. The State of Louisiana Revised Statute 15:587.1.1 requires fingerprinting by local law enforcement and background checks by the Louisiana Bureau of Criminal Identification and Information and these checks will be conducted on a yearly basis for positions which provide outreach to daycare centers. A mandatory full day orientation is part of the new hire process; these orientations are on Tuesdays from 9:00am to 5:00pm. We do not discriminate on the basis of race, ancestry, color, national origin, sex, religion, age, marital status, non-job related physical or mental disability, veterans' status, sexual orientation or gender identity. Our facilities are non-smoking.04.03.24