Financial Administrative Assistant at Apex Systems

JOB TITLE: Administrative Assistant

LOCATION: Phoenix, AZ (Deer Valley area)

REMOTE/ONSITE: Hybrid Remote (3 days onsite / 2 days remote)

PAY RATE: $20-25/hr

CONTRACT TYPE: W2

CONTRACT LENGTH: 12+ months

JOB SUMMARY:

• The Administrative Assistant will support the financial administration team by performing a variety of administrative and clerical tasks. This role is crucial in ensuring the smooth operation of financial processes and maintaining accurate records.

RESPONSIBILITIES:

• Assist in the preparation and maintenance of financial documents, reports, and records.
• Process invoices, expense reports, and other financial transactions.
• Manage and organize financial files and databases.
• Handle correspondence and communication with vendors, clients, and internal departments.
• Support the preparation of budgets, financial statements, and audits.
• Perform data entry and ensure the accuracy of financial information.
• Assist with payroll processing and employee expense reimbursements.
• Provide general administrative support to the financial administration team as needed.
• Under minimal supervision and possibly without established procedures, provides a wide range of specialized to complex administrative support duties to assist in achieving departmental goals.
• Contacts are frequent within and outside own organization on significant matters requiring tact, persuasion, and negotiation skills and involve obtaining or providing information on matters of high importance to the organization and sensitive in nature.
• Performs projects requiring independent research and coordination.
• Errors are very difficult to detect and normally require significant expenditures to resolve.

REQUIREMENTS:

• High school graduate or GED and 3 years of related experience OR equivalent combination of education and/or experience.
• Financial AP/AR Administrative experience.
• Extensive knowledge in specialized functions, a wide and comprehensive acquaintance of the work with an understanding of, both general and specific phases of the job and their practical applications to complex problems and situations ordinarily encountered.
• Advanced and demonstrated experience working with computer software applications, electronic mail systems and applicable department and/or administrative support systems.