Finance Team Assistant - Venteon

POSITION TYPE: Part time (16-20 hours). Contract to Hire. Hybrid (2 days in office) Troy MI

Primary Responsibilities

Assembles Board and/or Committee materials - finalizes documents and posts to appropriate locations adhering to the processes and deadlines set by the Executive Office.

Gathers data necessary to complete incoming audit confirmation requests and coordinates/tracks submission.

Prepares outgoing confirmation requests for annual audit engagement as requested.

Prepares mailings and shipments of materials, including certified mailings and tracking of tax related documents; opens and distributes department mail in a timely manner.

Prepares correspondence, proofreads materials, drafts letters, creates charts and excel spreadsheets, creates PowerPoint presentations, and manages contacts and distribution lists.

Processes department expenses, prepares expense reports, codes items appropriately and resolves discrepancies.

Acts as a backup to perform callbacks on new and updated vendor banking information.

Serves as a point of contact to internal stakeholders relating to department specific systems, documents and information for the team.

Responds to or distributes initial email and verbal general inquiries for assigned team members as needed.

Schedules internal and external meetings, coordinates calendars, organizes event logistics, assembles meeting materials, confirms appointments for the department and visitors to the foundation.

Coordinates business travel and Outlook itineraries for team members as assigned. Proactively gathers conference agendas and materials.

Researches, assembles and tracks various department information and data accurately.

Files and manages documents (including scanning and directory management) as needed.

Completes internal forms for consulting contracts and monitors the process, providing updates to team members as needed.

Stamps checks for deposit.