Finance Specialist - Xnurta

*candidates cannot reside in Washington, California or New York due to wage restrictions*

Who We Are

Xnurta is an AI-powered ad management platform for brands, sellers and agencies, on Amazon and beyond. We deliver exceptional advertising performance through AI-powered ad technology, advanced analytics and expert services that give advertisers unparalleled advantages. Our technology enables both advertisers and our own experts to create customized advertising programs that consistently increases sales, saves time in campaign creation and optimization, and delivers consistent campaign performance. By providing advertisers with flexibility and transparency in how they want to utilize the best of AI and human intelligence, we empower them to customize the level of automation and granularity of their advertising strategies.   

Our Values

Our core values are the foundation of our culture and the driving force behind our innovative approach to retail media advertising.

• Humble Excellence: Humility is the cornerstone of excellence. We emphasize respect for clients and stakeholders, aiming to educate, serve and foster strong relationships.
• Always Learning Mindset: Continuous adaptation and a growth mindset are crucial to our team, as there’s always more to learn and new ways to innovate.
• Extreme Accountability: Everyone is expected to take full ownership, ensuring communication of any obstacles while delivering results.
• Diverse Thinking: While expertise in Amazon Ads is valued, we also prioritize diversity in experiences, including backgrounds from brand, agency, tech and other industries.
• Customer Obsession: A relentless commitment to understanding and prioritizing our clients' needs, ensuring exceptional service and value at every touchpoint to drive innovation and foster loyalty.

Job Overview

We are looking for a dedicated and detail-oriented Finance Specialist with a strong focus on invoicing and billing to join our team. The ideal candidate will be responsible for managing the invoicing and billing processes, ensuring accuracy and timeliness in all transactions. The role requires someone who can handle high volumes of invoices, communicate effectively with clients and internal teams, and ensure compliance with financial policies. The Finance Specialist will play a key role in supporting the company’s cash flow and overall financial health.

Key Responsibilities

Invoicing Management: Generate and send invoices to clients based on contracts, sales orders, or completed work. Ensure all invoices are accurate, complete, and compliant with company policies and applicable regulations.

Billing Cycle Oversight: Manage the end-to-end billing cycle, including creating billing schedules, sending out invoices, tracking payments, and reconciling accounts.

Accounts Receivable: Monitor accounts receivable (AR), track outstanding payments, and follow up on overdue invoices with clients. Communicate payment terms, resolve discrepancies, and work to ensure timely collections.

Customer Queries: Address any client billing inquiries or disputes promptly and professionally. Collaborate with other departments (e.g., sales, operations) to resolve issues and ensure customer satisfaction.

Payment Reconciliation: Ensure that all incoming payments are properly recorded in the financial system, reconciled with invoices, and aligned with customer accounts.

Invoice Adjustments and Credits: Process invoice adjustments, refunds, and credit notes as needed. Maintain a clear record of all billing-related changes.

Reporting: Prepare regular reports on accounts receivable status, aging reports, and payment trends for management review. Provide insights to help improve the billing process and cash flow management.

Compliance and Accuracy: Ensure invoices are compliant with relevant tax laws, contractual terms, and industry standards. Maintain accuracy in all billing records and documentation.

Process Improvement: Identify areas for improvement in the invoicing and billing process, streamline workflows, and recommend solutions to enhance efficiency and reduce errors.

Collaboration: Work closely with the finance team, sales department, and customer service to align on client billing information, contract terms, and service delivery schedules.

Qualifications

·        Bachelor’s degree in Finance, Accounting, Economics, or a related field.

·        1-3 years of relevant experience preferred.

·        Proven experience in invoicing, billing, or accounts receivable management.

·        In-depth knowledge of invoicing and billing systems, processes, and best practices.

·        Proficiency in financial software and billing platforms. Experience with Bill.com or Sage Intacct is a plus.

·        Strong attention to detail and ability to spot errors in invoices or billing records.

·        Excellent organizational and time-management skills, with the ability to handle high volumes of work and meet deadlines.

·        Strong communication skills, with the ability to interact professionally with clients and internal teams.

·        Problem-solving skills, particularly in addressing customer disputes or payment issues.

·        Understanding of tax laws, payment terms, and compliance related to invoicing and billing.

What We Offer

·        Competitive salary and benefits package.

·        A supportive and inclusive work environment.

·        Unlimited PTO