Finance Operations Coordinator - Bridgeway Community Church

Strategic Outcomes of this Position

Bridgeway Community Church will experience seamless financial operations that uphold its mission of stewardship as a result of this position. Donor and employee trust will be strengthened through transparent, accurate financial processes, and a well-trained team will confidently leverage financial systems to drive excellence and innovation.

Key Responsibilities

Giving Management

• Oversee and maintain the online giving platform to ensure all donations are processed accurately and securely.

• Coordinate the counting and secure deposit of cash and checks in collaboration with the counting team volunteers.

• Prepare and distribute donor statements, maintaining accurate records and responding to donor inquiries promptly.

• Generate tithes and attendance reports and distribute them to relevant stakeholders.

Payroll and Timesheet Responsibilities

• Monitor and ensure timely approval of employee timesheets by supervisors to meet payroll deadlines.

• Process payroll with precision and efficiency, adhering to organizational policies and compliance standards.

• Manage and execute 403(b) deposits in Empower, ensuring contributions are accurate and processed on time.

• Review and resolve payroll discrepancies promptly to maintain accuracy and employee trust.

Volunteer Coordination and Team Management

• Manage and schedule counting team volunteers for donation reconciliation.

• Facilitate monthly team meetings with the Bridgeway accounting team 

• Participate in 1:1 meetings with supervisors, represent the Finance Office in project discussions, and actively engage in employee meetings.

  
  

Financial Reporting and Compliance

• Review credit card expense reports, ensuring all line items are accurate and complete.

• Maintain and review contracts for expiration and compliance.

Communication and Training

• Equip employees with the skills to utilize financial systems effectively.

• Compose finance-related messages for inclusion in internal communications such as the church newsflash.

Systems Oversight and Document Management

• Upload month-end documents and email budgets to budget managers.

• Launch new financial systems and processes, ensuring employee adoption.

Collaboration and Project Management

• Partner with the Benevolence Team to ensure timely disbursements.

• Represent the finance team and share updates at monthly employee meetings.

• Lead projects aimed at improving financial operations and participation tracking.

• Review ACH transactions and processes in Bill.com.

Preferred Education and Qualifications

• Bachelor’s Degree in Accounting/Business/Finance

• Church or nonprofit financial management experience.

Skills and Competencies

• Compose and deliver verbal and written messages that can be easily understood and followed by the employee team members.

• Effectively use financial software and reporting tools to accurately execute key responsibilities.

• Effectively train and guide employees to implement financial processes with fidelity.

• Must be able to effectively operate technical office equipment, including but not limited to computers, telephone systems, computers, and printer/copiers

• Strong organizational and time management skills

Personal Attributes

• Professional appearance

• Be honest and trustworthy

• Be respectful and courteous

• Possess cultural awareness and sensitivity

• Be flexible

Work Environment

This job operates in a professional office environment. 

Hybrid work environment as deemed appropriate by supervisor and approved by COO.  This role has certain tasks that must be completed in the office.

Travel is primarily local during the business day; however, some out-of-area and overnight travel may be required. Bridgeway operates out of two locations.

Physical Requirements

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to perform standard physical actions. The actions include, but are not limited to, standing/walking, speaking/listening, reaching/grabbing, and typing. Standard vision abilities are also required by this job, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The position also lends itself to occasionally lifting up to 20lbs of office products and supplies.

Position Type/Expected Hours of Work

• The current work week is Monday through Thursday; Sundays

• Expected work hours may fall outside of standard business hours as requested and/or approved by the CEO, COO, CFO, including holidays.