Finance and Grant Specialist / Senior Finance and Grant Specialist - University of Colorado
Boulder, CO
About the Job
Finance and Grant Specialist / Senior Finance and Grant Specialist
Requisition Number: 61352
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 27-Jan-2025
Date Posted:
Job Summary
The Department of Chemical and Biological Engineering (ChBE) encourage applications for the Finance and Grant Specialist and Senior Finance and Grant Specialist! As a member of the ChBE Department finance team, the Finance and Grant Specialist will work within the ChBE finance team to provide accounting and finance assistance to the entire department, and contract and grant assistance to Principal Investigators (PIs) and their research groups. Reporting to the Finance Manager, this position serves as a lead financial resource in the department and is primarily responsible for providing financial management and primary point of contact for sponsored projects (grants and contracts) for an assigned group of faculty and their research groups. Responsibilities include faculty financial support, contract and grant management, accounting and finance, procurement, and travel expense reimbursements, including procurement and expense report approvals. This position serves as a subject matter expert on communicating rules, providing training, correcting transactions and ensuring completion of financial records. Work includes assessing the efficiency of departmental reporting and tracking procedures and recommending revisions as necessary. In addition, this position will provide supplemental support for the department.
In addition to the responsibilities outlined above for the Specialist, the Senior Specialist will serve as backup for the Finance Manager, will be assigned more complex sponsored project work, and will be expected to lead others and work with significant independence.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Chemical and biological engineering research seeks to address a variety of complex and important challenges, from renewable and sustainable energy, therapeutics and pharmaceutical development, to the creation and improvement of functional materials and more.
The Department of Chemical and Biological Engineering is committed to providing a welcoming and inclusive learning, teaching and working environment for all students, faculty, staff and guests. The diversity of our community is central to our success as a world-class center of teaching, learning and research.
What Your Key Responsibilities Will Be
_Contracts and Grant Management:_
+ Performs project budget oversight including monitoring, tracking and/or reconciling transactions, variances and payroll funding distributions; preparing and submitting budget revisions and funding updates; providing financial spreadsheets, summaries and reports; and meets regularly with the Principal Investigator and/or Financial Manager.
+ Performs post-award tasks including purchasing goods and services; creating subcontract standing purchase orders; monitoring project end dates; requesting extensions and supplemental funding as needed; requesting additional speedtypes and allocating the appropriate budget; preparing and submitting progress and final reports; and aiding in the award closeout process.
+ Manages and maintains complete regulatory files, including approval and sponsor correspondence.
+ Provides proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
+ Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Sponsored Projects Accounting (SPA), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)).
+ Leads sponsored project close out procedures; removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60, and 30 days prior to project end date and completes close out tasks recommended by University Controller's Office.
+ Manages spreadsheet to track reporting deadlines for financial management by reviewing award terms and conditions. Communicates all deadlines and award conditions with each PI and ensures all reporting deadlines are met.
+ Reviews sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University Department policies and procedures, under the direction of the Finance Manager.
+ Manages ePer Certification process for assigned research groups within the department to keep all effort reporting in compliance. This position is responsible for training assigned research groups on ePer Certification.
+ Participates in training in the area of business practices, university, and state regulations, and the use of data processing systems, as assigned.
+ Creates department tools and resources to assist faculty and staff to streamline project management.
+ Provides additional contract and grant management support to ChBE faculty as needed.
_Accounting and Finance Administration:_
+ Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of accounting codes and fund assignments; month-end, quarter-end and year-end closes; reconciliations and audits; data collection, analysis and retention; reporting and records management.
+ Conducts research and provides resolution to complex accounting problems, including investigation and analysis of data to ensure accuracy and completeness and performs corrective actions.
+ Ensures fiscal operations in accordance with Federal, State, and university fiscal policies and procedures.
+ Influences the design of projections in such a way as to simulate an impact of different variables on the budget.
+ Assists Finance Manager in Fiscal Year-End. Provides the finance team with the list of purchase orders that need to be reviewed for closeout or updated for the next fiscal year. Administers department journal entries for fiscal year-end.
+ Processes payroll expense transfers and funding distribution changes.
+ Works directly with PIs on internal and external sales activities. Helps with invoicing customers, collecting customer payments, and processing the sales activities revenue. Will assist PIs yearly with updating rate sheets with Budget Fiscal and Planning.
+ Confirms funding for all appointments charging to sponsored projects.
+ Manages department online FedEx process. Monthly reconciliation of P-Card to allocate FedEx charges to appropriate speedtypes. Responsible for updating and managing process guide and training department for usage.
+ Manages internal invoices via Journal Entry (JE) of all non-Marketplace or PCARD/TCARD transactions including interdepartmental invoices.
+ Provides accounting and finance support to department as needed.
_Travel and Expense Reimbursement:_
+ Prepares, reconciles and submits travel expense reimbursement reports which involves gathering and assuring appropriate receipts and documentation are included and ensuring expenses are allocated to appropriate accounts for specific group of PIs.
+ Reviews travel card, travel and personal expense reimbursements. Confirms expenses are allocable, allowable, and applicable with all fund types being charged. Reviews travel and expense reimbursement reports for approval processing.
+ Obtains receipts and documentation, prepares and submits non-employee travel reports.
+ Provides travel and expense reimbursement support to department as needed.
_Procurement:_
+ Purchases goods and services including performing research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance; coordinates the issuance of purchase orders and gathers all documentation needed for processing; processes payments using procurement card, purchase orders, or payment vouchers; and tracks and verifies delivery of goods and services.
+ Monitors and reconciles procurement card expenses, ensuring appropriate receipts and documentation are provided and participates in the preparation of reports.
+ Reviews and approves carts routed in Marketplace by assigned research groups.
+ Designates clear and concise business purposes for each expense; have a basic understanding of the types of costs that are allowable on a sponsored project; verifies that adequate budget is available in the speedtypes being charged before completing a report; notifies the employee to review and submit.
+ Monitors and processes Honorariums and Scope of Work (SOW) routed through the department.
+ Serves as Lead for maintaining and updating the department property spreadsheet noting all high dollar equipment purchases by PI name, requisition number, PO number, amount, vendor and description. Ensures arrival dates and tag number are accurate; works with the Facilities Coordinator to update tagging and physical location of the equipment on the spreadsheet.
+ Serves as property disposal coordinator.
+ Develops ways to improve the efficiency of data collected through systems and subsystems.
+ Provides procurement support to department as needed.
_Additional Department Finance Duties:_
+ Leads on developing ways to improve the efficiency of data collected through systems and subsystems.
+ Assists the Finance Manager in the creation, review and maintenance of department finance policy and procedures.
+ Attends meetings held by OCG, CCO, RAM, and other campus level meetings that provide details of accounting and finance changes. Gathers details from finance and accounting meetings, updates relevant departmental procedures, and communicates and trains finance team on relevant changes.
+ Serves as back up for team members.
+ Serves as backup to the Finance Manager.
_Other:_
+ Participates in professional development activities and serves on unit, college or campus committees as applicable.
+ Stays apprised and current on relevant University and State of Colorado policies and procedures.
+ Undertakes other duties and responsibilities as assigned.
_For the Senior Finance and Grant Specialist:_
_Financial Oversight and Training:_
+ Assists with tracking progress of work assigned by Finance Manager.
+ Participates in the recruitment process for any finance staff hiring by assisting the Finance Manager in revising position descriptions, reviewing candidates, and participating in interviews.
+ Oversees other financial staff in training and onboarding alongside Finance Manager.
+ Leads training of research group members in procurement, travel and expense reimbursement procedures.
+ Assists Finance Manager in processing ChBE shop monthly invoicing and developing rates for Internal Service Centers in collaboration with ChBE shop manager.
+ Manages a larger and more complex sponsored project portfolio.
+ Leads financial modeling and/or complex accounting assignments.
What You Should Know
+ This position may be eligible for a hybrid work modality consistent with the College of Engineering and Applied Science Hybrid Work Policy (https://www.colorado.edu/engineering-facultystaff/college-hybrid-work-policy/hybrid-work-policy-faq#:~:text=Units%20providing%20support%20services%20to,during%20the%20hours%20of%20operation.) .
What We Can Offer
+ The salary range for the Finance and Grant Specialist is $58,000 - $64,250.
+ The salary range for the Senior Finance and Grant Specialist is $66,500 - $74,725.
+ Relocation assistance is available within CEAS guidelines.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be authentic. Be resourceful. Be Boulder.
What We Require
_Requirements for Finance and Grant Specialist:_
+ Bachelor's degree from an accredited university.
+ One or more years of relevant experience.
+ Equivalent combination of education and experience may substitute.
_Requirements for Senior Finance and Grant Specialist:_
+ Bachelor's degree from an accredited university.
+ Three or more years of relevant experience.
+ Equivalent combination of education and experience may substitute.
What You Will Need
+ Excellent verbal and communication skills.
+ Thorough with strong ability to prioritize based on constituent needs.
+ Demonstrated ability to handle multiple, concurrent and complex tasks.
+ Understanding of contracting regulations, guidelines, policies and procedures covering grant and contract requirements
+ Demonstrated understanding and application of internal accounting control principles.
+ High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
+ Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
+ Strong attention to detail and accuracy.
+ Ability to analyze transactions and activity to determine whether they align with regulations, terms and conditions, and policies and procedures.
+ Ability to work independently as well as on a team.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that briefly describes how your background and experience align with this position.
We may request references at a later time.
Please apply by January 27, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (https://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Grant-Specialist-Senior-Finance-and-Grant-Specialist/61352 (https://apptrkr.com/5927477)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-5a1715133dd52a46b3156cf034f3c0cf
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Requisition Number: 61352
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 27-Jan-2025
Date Posted:
Job Summary
The Department of Chemical and Biological Engineering (ChBE) encourage applications for the Finance and Grant Specialist and Senior Finance and Grant Specialist! As a member of the ChBE Department finance team, the Finance and Grant Specialist will work within the ChBE finance team to provide accounting and finance assistance to the entire department, and contract and grant assistance to Principal Investigators (PIs) and their research groups. Reporting to the Finance Manager, this position serves as a lead financial resource in the department and is primarily responsible for providing financial management and primary point of contact for sponsored projects (grants and contracts) for an assigned group of faculty and their research groups. Responsibilities include faculty financial support, contract and grant management, accounting and finance, procurement, and travel expense reimbursements, including procurement and expense report approvals. This position serves as a subject matter expert on communicating rules, providing training, correcting transactions and ensuring completion of financial records. Work includes assessing the efficiency of departmental reporting and tracking procedures and recommending revisions as necessary. In addition, this position will provide supplemental support for the department.
In addition to the responsibilities outlined above for the Specialist, the Senior Specialist will serve as backup for the Finance Manager, will be assigned more complex sponsored project work, and will be expected to lead others and work with significant independence.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Chemical and biological engineering research seeks to address a variety of complex and important challenges, from renewable and sustainable energy, therapeutics and pharmaceutical development, to the creation and improvement of functional materials and more.
The Department of Chemical and Biological Engineering is committed to providing a welcoming and inclusive learning, teaching and working environment for all students, faculty, staff and guests. The diversity of our community is central to our success as a world-class center of teaching, learning and research.
What Your Key Responsibilities Will Be
_Contracts and Grant Management:_
+ Performs project budget oversight including monitoring, tracking and/or reconciling transactions, variances and payroll funding distributions; preparing and submitting budget revisions and funding updates; providing financial spreadsheets, summaries and reports; and meets regularly with the Principal Investigator and/or Financial Manager.
+ Performs post-award tasks including purchasing goods and services; creating subcontract standing purchase orders; monitoring project end dates; requesting extensions and supplemental funding as needed; requesting additional speedtypes and allocating the appropriate budget; preparing and submitting progress and final reports; and aiding in the award closeout process.
+ Manages and maintains complete regulatory files, including approval and sponsor correspondence.
+ Provides proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
+ Works cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Sponsored Projects Accounting (SPA), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC)).
+ Leads sponsored project close out procedures; removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60, and 30 days prior to project end date and completes close out tasks recommended by University Controller's Office.
+ Manages spreadsheet to track reporting deadlines for financial management by reviewing award terms and conditions. Communicates all deadlines and award conditions with each PI and ensures all reporting deadlines are met.
+ Reviews sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University Department policies and procedures, under the direction of the Finance Manager.
+ Manages ePer Certification process for assigned research groups within the department to keep all effort reporting in compliance. This position is responsible for training assigned research groups on ePer Certification.
+ Participates in training in the area of business practices, university, and state regulations, and the use of data processing systems, as assigned.
+ Creates department tools and resources to assist faculty and staff to streamline project management.
+ Provides additional contract and grant management support to ChBE faculty as needed.
_Accounting and Finance Administration:_
+ Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of accounting codes and fund assignments; month-end, quarter-end and year-end closes; reconciliations and audits; data collection, analysis and retention; reporting and records management.
+ Conducts research and provides resolution to complex accounting problems, including investigation and analysis of data to ensure accuracy and completeness and performs corrective actions.
+ Ensures fiscal operations in accordance with Federal, State, and university fiscal policies and procedures.
+ Influences the design of projections in such a way as to simulate an impact of different variables on the budget.
+ Assists Finance Manager in Fiscal Year-End. Provides the finance team with the list of purchase orders that need to be reviewed for closeout or updated for the next fiscal year. Administers department journal entries for fiscal year-end.
+ Processes payroll expense transfers and funding distribution changes.
+ Works directly with PIs on internal and external sales activities. Helps with invoicing customers, collecting customer payments, and processing the sales activities revenue. Will assist PIs yearly with updating rate sheets with Budget Fiscal and Planning.
+ Confirms funding for all appointments charging to sponsored projects.
+ Manages department online FedEx process. Monthly reconciliation of P-Card to allocate FedEx charges to appropriate speedtypes. Responsible for updating and managing process guide and training department for usage.
+ Manages internal invoices via Journal Entry (JE) of all non-Marketplace or PCARD/TCARD transactions including interdepartmental invoices.
+ Provides accounting and finance support to department as needed.
_Travel and Expense Reimbursement:_
+ Prepares, reconciles and submits travel expense reimbursement reports which involves gathering and assuring appropriate receipts and documentation are included and ensuring expenses are allocated to appropriate accounts for specific group of PIs.
+ Reviews travel card, travel and personal expense reimbursements. Confirms expenses are allocable, allowable, and applicable with all fund types being charged. Reviews travel and expense reimbursement reports for approval processing.
+ Obtains receipts and documentation, prepares and submits non-employee travel reports.
+ Provides travel and expense reimbursement support to department as needed.
_Procurement:_
+ Purchases goods and services including performing research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance; coordinates the issuance of purchase orders and gathers all documentation needed for processing; processes payments using procurement card, purchase orders, or payment vouchers; and tracks and verifies delivery of goods and services.
+ Monitors and reconciles procurement card expenses, ensuring appropriate receipts and documentation are provided and participates in the preparation of reports.
+ Reviews and approves carts routed in Marketplace by assigned research groups.
+ Designates clear and concise business purposes for each expense; have a basic understanding of the types of costs that are allowable on a sponsored project; verifies that adequate budget is available in the speedtypes being charged before completing a report; notifies the employee to review and submit.
+ Monitors and processes Honorariums and Scope of Work (SOW) routed through the department.
+ Serves as Lead for maintaining and updating the department property spreadsheet noting all high dollar equipment purchases by PI name, requisition number, PO number, amount, vendor and description. Ensures arrival dates and tag number are accurate; works with the Facilities Coordinator to update tagging and physical location of the equipment on the spreadsheet.
+ Serves as property disposal coordinator.
+ Develops ways to improve the efficiency of data collected through systems and subsystems.
+ Provides procurement support to department as needed.
_Additional Department Finance Duties:_
+ Leads on developing ways to improve the efficiency of data collected through systems and subsystems.
+ Assists the Finance Manager in the creation, review and maintenance of department finance policy and procedures.
+ Attends meetings held by OCG, CCO, RAM, and other campus level meetings that provide details of accounting and finance changes. Gathers details from finance and accounting meetings, updates relevant departmental procedures, and communicates and trains finance team on relevant changes.
+ Serves as back up for team members.
+ Serves as backup to the Finance Manager.
_Other:_
+ Participates in professional development activities and serves on unit, college or campus committees as applicable.
+ Stays apprised and current on relevant University and State of Colorado policies and procedures.
+ Undertakes other duties and responsibilities as assigned.
_For the Senior Finance and Grant Specialist:_
_Financial Oversight and Training:_
+ Assists with tracking progress of work assigned by Finance Manager.
+ Participates in the recruitment process for any finance staff hiring by assisting the Finance Manager in revising position descriptions, reviewing candidates, and participating in interviews.
+ Oversees other financial staff in training and onboarding alongside Finance Manager.
+ Leads training of research group members in procurement, travel and expense reimbursement procedures.
+ Assists Finance Manager in processing ChBE shop monthly invoicing and developing rates for Internal Service Centers in collaboration with ChBE shop manager.
+ Manages a larger and more complex sponsored project portfolio.
+ Leads financial modeling and/or complex accounting assignments.
What You Should Know
+ This position may be eligible for a hybrid work modality consistent with the College of Engineering and Applied Science Hybrid Work Policy (https://www.colorado.edu/engineering-facultystaff/college-hybrid-work-policy/hybrid-work-policy-faq#:~:text=Units%20providing%20support%20services%20to,during%20the%20hours%20of%20operation.) .
What We Can Offer
+ The salary range for the Finance and Grant Specialist is $58,000 - $64,250.
+ The salary range for the Senior Finance and Grant Specialist is $66,500 - $74,725.
+ Relocation assistance is available within CEAS guidelines.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be authentic. Be resourceful. Be Boulder.
What We Require
_Requirements for Finance and Grant Specialist:_
+ Bachelor's degree from an accredited university.
+ One or more years of relevant experience.
+ Equivalent combination of education and experience may substitute.
_Requirements for Senior Finance and Grant Specialist:_
+ Bachelor's degree from an accredited university.
+ Three or more years of relevant experience.
+ Equivalent combination of education and experience may substitute.
What You Will Need
+ Excellent verbal and communication skills.
+ Thorough with strong ability to prioritize based on constituent needs.
+ Demonstrated ability to handle multiple, concurrent and complex tasks.
+ Understanding of contracting regulations, guidelines, policies and procedures covering grant and contract requirements
+ Demonstrated understanding and application of internal accounting control principles.
+ High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
+ Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
+ Strong attention to detail and accuracy.
+ Ability to analyze transactions and activity to determine whether they align with regulations, terms and conditions, and policies and procedures.
+ Ability to work independently as well as on a team.
Special Instructions
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that briefly describes how your background and experience align with this position.
We may request references at a later time.
Please apply by January 27, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (https://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Finance-and-Grant-Specialist-Senior-Finance-and-Grant-Specialist/61352 (https://apptrkr.com/5927477)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-5a1715133dd52a46b3156cf034f3c0cf
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Source : University of Colorado