Finance Director - Thomas Edwards Group

KEY RESPONSIBILITIES

Job summary -

• Responsible for: overall management of all finance, accounting, purchasing and MIS functions, including, but not limited to safeguarding all assets, strategic planning/budgeting, and compliance with internal controls and procedures.

Essential Duties and Responsibility – (Key Activities)

The following are specific responsibilities and contributions critical to the successful performance of the position:

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
• Ensure that standards are maintained at a superior level on a daily basis.
• Responsible for preparation of financial information including, but not limited to forecasts, financial statements, variance analyses, and payroll/productivity studies.
• Prepare and maintain annual operating budget.
• Provide leadership and motivation to accounting staff. Evaluate staff. Recommend individuals for promotion, hiring and termination. Prepare and implement in-house training plans.
• Control and monitor payroll and expenditures for department.
• Administer and update hotel credit policy.
• Control and reduce accounts receivable.
• Plan and direct monthly credit meetings.
• Work closely with all Executive team members in achieving hotel's goals and objectives.
• Control, monitor and forecast cash flow.
• Enforce legal and fiscal obligations as mandated by government agencies in compliance with professional standards.
• Prepare, implement and maintain a departmental mission l statement. .
• Maintain a file for all original operating licenses and permits of the hotel. Responsible for a timely review and renewal of all operating licenses and permits.
• Establish and maintain objectives and guidelines for valuables which are lost/found with Director of Security & Safety.
• Maintain all monthly hotel operating inventories.
• Maintain property management system.
• Responsible for employee compliance with hotel policies and procedures. Initiate disciplinary action when appropriate.
• Support the hotel philosophy concerning hiring, employee relations, disciplinary action, training, counseling, evaluating, etc.
• Interact in courteous and professional manner with all guests, staff and community members.
• Respond to and resolve guest and staff difficulties in courteous, professional and prompt manner.
• Apply principles of logical thinking to a wide range of unstandardized intellectual and practical problems in order to perform and direct many varied and complex tasks.
• Interact with people beyond giving and receiving instructions, particularly interaction with supervisor, subordinates, co-workers, and guests in completing assignments, resolving staff and guest complaints.
• Interpret and comply with a variety of instructions furnished in written, oral, diagrammatic or schedule form.
• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.

This list of essential functions is not exhaustive and may be supplemented as necessary.

Other Standard Responsibilities -

Experience -

• A minimum of 5 years’ progressive hotel accounting experience with a luxury or ultra-luxury property.

General Skills -

• Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

Technical Skills -

• Thorough knowledge of accounting/hotel operations, purchasing and MIS functions
• thorough knowledge of budgeting and generally accepted accounting principles
• ability to maintain technical competence in accounting, tax matters and emerging hotel industry innovations
• ability to direct and coordinate accounting functions
• ability to communicate verbally and in writing in English
• ability to train, motivate, evaluate, mentor and direct employees and managers to achieve desired results
• ability to access, input, analyze and retrieve information from computers; ability to maintain excellent relations with staff
• ability to maintain staff and guest confidentiality at all times
• ability to accept responsibility for actions of others
• ability to manage by example; exceptional oral communication skills to negotiate and persuade guests and staff to achieve results beneficial to operation of hotel
• ability to add and subtract three digit numbers
• ability to perform mathematical operations with units of measure including, but, not limited to percentages, dollars, cents, feet, inches, cups, pounds and ounces; ability to create, implement and monitor hotel and staff goals, strategies and policies
• ability to converse calmly with irate guests, superiors and subordinates in sometimes intense emotional situations
• ability to focus and maintain attention to performance of tasks despite frequent stressful, emergency, critical or unusual interruptions
• ability to memorize, recollect and quickly retrieve dates, names, times and other data
• ability to work and complete assignments on time despite frequent stressful, emergency, critical or unusual 'interruptions
• ability to participate in (and lead when necessary) all departmental and hotel-wide meetings.

Education or Certification -

• Four year college degree in Accounting