Finance Coordinator - HistoWiz

HistoWiz is the largest online histopathology company, based in New York City. Our mission is to help biomedical researchers find cures by accelerating histopathology and enabling global collaboration.

Since inception in 2013, we have doubled our month-over-month sales, driven primarily by customer referrals. We are profitable, won numerous awards and are funded by prestigious investors, including Y-Combinator and Zhenfund. We are seasoned scientists with experience at leading academic institutions and have published high impact research in top journals of biomedicine. We have just completed our Series A and are now looking to scale our business significantly in the coming years.

HistoWiz has over 1,000 paying customers globally from top academic institutions (e.g. MSKCC, Harvard, Stanford, HHMI) and pharmaceutical companies (e.g. CRISPR, Johnson & Johnson, Regeneron). We process tissue specimens and digitize all of the results, hosting our client’s data on a proprietary platform, PathologyMapTM . This platform not only enables industry-leading turnaround time for diagnosis, but also online viewing, sharing and search. No other platform like this exists, so we are truly building something new that can bridge scientists, doctors, and patients from all over the world to conquer life-threatening diseases collaboratively instead of individually. This online platform also contains the world’s largest collection of pathology data and the first network of top pathologists.

About the position

The Accounting Coordinator is responsible for assisting the Finance & Accounting team with various duties to include but not limited to Accounts Receivables and Accounts Payables. The Accounting Coordinator is the primary resource for customer support calls related to billing and customer payments.

The ideal candidate would model appropriate behavior as exemplified by the Histowiz core values, mission, and vision.

Essential Responsibilities:

• Serves as first line customer support for billing and payment inquiries by triaging customer calls, emails etc.
• May assist with creating invoices or other company correspondence
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Handles bank reconciliations
• Assists the Accounts Payable team with inputting bills into accounting system
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Assists in maintaining and updating customer files, including name or address changes, mergers, or mailing attention
• Performs other duties as required
• Remote flexibility after initial training period.

Requirements

• Thorough understanding of accounting practices and procedures, with ability to train others in related practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Proficient in Microsoft Office Suite, including Word and Excel
• Knowledge of spreadsheets and accounting software.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Experience on billing platform or ERP preferred
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Qualifications

• Requires 1+ years of experience in accounting or finance.
• Associate degree or equivalent required. Bachelor’s degree in Accounting or Finance strongly preferred.

Benefits

The right candidate will have the opportunity for fast professional growth and career development, get involved with other aspects of the business, and be involved with an exciting biotech startup from the ground up.

We believe in investing in our employees’ professional development, and encourage networking within the bioscience, tech, and startup communities for all our employees and collaborators. Above all, we look to foster strong team values, where we support each other through this fast-paced, ever-growing environment. Compensation is top-notch and stock option is available for outstanding employees, commensurate with the impact you have within our organization, and for the scientific community overall. In addition, we provide the time and freedom to pursue independent projects in collaboration with the Histowiz R&D team.

• 100% coverage on employee health, vision and dental insurance
• STARTUP NY benefits (exempt from New York State and NYC personal income tax, ~10-15% salary per year)
• Parental leave
• NY Commuter benefits
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Retirement planning (401k)
• 3 weeks PTO