Finance Administrative Officer (Administrative Officer III) at Maryland Department of Transportation

Open Recruitment

This is a position-specific recruitment and is open to anyone who meets the minimum and selective qualifications* listed below. The resulting list of eligibles will be used to fill this Maryland Department of Transportation The Secretary’s Office (MDOT TSO) position or function only.  You will need to reapply for any future recruitment conducted for this job classification.
 
If you have ever taken a flight from BWI Thurgood Marshall Airport; renewed your Maryland driver’s license; traveled to an Orioles game on the Light Rail; embarked on a cruise from the Port of Baltimore; received roadside assistance from CHART Emergency Patrol; reduced your commute time by using one of Maryland’s toll roads; or applied for Minority Business Enterprise (MBE) certification, then you have experienced some of the superb services provided by the Maryland Department of Transportation (MDOT).
 
MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission—connecting our customers to life’s opportunities. Join us in serving our Maryland residents, visitors, and businesses!

The Maryland Department of Transportation The Secretary’s Office (MDOT TSO) is seeking a Finance Administrative Officer (Administrative Officer III). The Finance Administrative Officer is responsible for performing purchasing card functions, serving as backup for fiscal note coordinator. Other duties include serving as the Travel Coordinator for MDOT TSO, serving as the Office of Finance’s Correspondence Manager and Records Retention Officer, delivering employee development and retention opportunities to Finance staff, being the contract manager for all Finance contracts, and assisting with various duties within the six functional units of the Office of Finance. The Finance Administrative Officer is also responsible for performing accounts payable, vendor maintenance and cost accounting functions while analyzing and monitoring all payments (via MDOT FMIS or the State of Maryland Corporate Purchasing Card) for The Secretary’s Office (TSO) to ensure the accurate and efficient procurement and processing of MDOT TSO payments in conformity with the COMAR Small Procurement Regulations and the Comptroller of Maryland General Accounting Division’s guidelines and adherence to procedures outlined in the Model Operating Procedures for both State ADPICs and R*STARS.

Duties include, but are not limited to the following:

• Record all incoming checks (important separation of duties requirement that this be separated from the person depositing the checks).
• Prepare and distribute late invoice reports to all TSO offices
• Update and maintain in MDOT FMIS vendor tables any new or revised vendor information for TSO and transmit these updates/changes to the State R*Stars system.
• Review and verify all cost accounting information on requisitions and invoices processed via MDOT FMIS, for all TSO purchases, ensuring COMAR Regulations are met, determine the method of payment (i.e. CPC or vouchers) and ensure they are accurate, complete and authorized with the proper signatures.
• Responsible for making TSO payments via the State Corporate Card (CPC) for small procurement under $5,000 in accordance with the State of Maryland Corporate Purchasing Card Program-Policy and Procedures manual

The current vacancy exists at MDOT TSO in Hanover, MD (Anne Arundel County). The eligible list produced from this recruitment will be used to fill this vacancy only.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits

MINIMUM QUALIFICATIONS:

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Three years of experience in administrative or professional work. *Three (3) years of experience in financial administration, program management, or a related field.

*This statement contains a Selective Qualification, which is more focused in scope than the Minimum Qualifications for this classification. Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills or abilities). 

The Ideal candidate will possess prior experience in a role involving the coordination of finance office.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information.  Please include all relevant experience on your application.  This includes, but is not limited to, full or part-time, volunteer, military or any other experience that is relevant to the position you are applying for.
 
If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

Notes:
 
1.  Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
 
2.  Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
 
3.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Licenses & Certifications

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees may be required to possess a motor vehicle operator's license valid in the state of Maryland.