Finance and Accounting Specialist - Florida Veterinary Medical Association

The Finance and Accounting Specialist will oversee the Association and Foundation finances, manage payroll and accounting duties, and provide back-end human resource functions. They will oversee all external accounts and relationships, lead projects requiring high-level Excel skills, exceptional accounting knowledge, and the ability to train other non-finance staff. They will provide support for the non-profit’s foundation, various committees, and any educational scholarships or public donations. The Finance and Accounting Specialist must be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities.

The position status for this role is available in either part-time or full-time, either non-exempt or exempt, and the salary is negotiable based on the applicant's experience and the Association's needs

Requirements

Responsibilities

• Maintain departmental procedural and operations manual
• Manage all general ledger and subsidiary transactions and journals, including cash and credit card receipts, cash disbursement, accounts payable, accounts receivable, revenue releases, payroll accounts, cash flow forecasting, grants administration, and reporting in QuickBooks
• Reconcile accounts payable and accounts receivable on a monthly basis
• Process cash disbursements on a weekly basis
• Manage the purchase order process for the organization
• Perform all cash account reconciliations for all relevant bank accounts
• Ensure cross-reporting integrity of the general ledger and the association’s membership management database
• Manage all annual reporting requirements
• Assist in the preparation of the annual budgeting process and any reports that various Association committees may need
• Assist with strategic budgets for long/short term planning for the organization
• Assist with financial models and other projects as needed
• Assist in the annual financial and any other audits as required
• Ensure compliance with generally accepted accounting principles (GAAP)
• Manage payroll and reporting functions on a bi-weekly basis
• Ensure labor and employment laws are followed as well as hiring and labor regulations
• Entering paid time off and leave requests into leave tracking system
• Onboarding/offboarding responsibilities such as direct deposit, I9, W4, benefits enrollment/unenrollment
• Make cash deposits as needed
• Manage all vendor relationships and resolution of billing issues
• Manage all insurance policies (workers’ compensation, general liability, D&O, etc.)
• Process 1099 forms and other forms relevant to the organization
• Review and report submissions to all funding partners as required
• Understand the following: Florida Sales Tax reporting and filing, running bi-weekly payroll and 401k contributions, yearly license renewal for sales, elevator operation, etc., issuing of 1099/W9 tax documents, workers compensation audits, 401k yearly census, 501c3 reporting and letter of determination
• Performs all other duties as assigned

Qualifications

• BS/BA degree in Accounting or Finance OR equivalent experience required
• 5-7 years related experience preferred
• Nonprofit experience preferred but not required
• Knowledge of nonprofit accounting standards for 501(c)6 and 501(c)3 organizations
• Excellent analytical and organizational skills
• Excellent communication (oral and written), interpersonal, and presentation skills
• Excellent Microsoft Office skills required
• Knowledge of Sage (formerly Peachtree) accounting systems
• Ability to interact with all levels of the organization, including Executive Board members
• Willingness to support other departments when work initiatives require it
• Outstanding organizational and planning abilities
• Detail-oriented and excellent multitasker
• Effective time management skills and the ability to meet deadlines
• Able to give and receive constructive feedback

Benefits

• Health Care Plan (Medical, Dental, Vision)
• 401(k) Retirement Plan 401 (Match 5% after one year)
• Paid Time Off (11 days in the first year)
• Paid Holidays Off (12 holidays observed)
• Short-Term, AD&D, Life Insurance