FIAC10-2024-00718-License Accounting Supervisor-Cheyenne - State of Wyoming

GENERAL DESCRIPTION: 


The Wyoming Game and Fish Department is seeking a License Accounting Supervisor in Cheyenne, WY. This position is responsible for supervision and leadership support to four (4) direct reports. The License Accounting Supervisor is responsible for the accounting of automated and manual license transactions for all sportspersons for hunting, fishing, and trapping licenses, watercraft registrations, commercial license issuance, and special licenses and permits. Manages all license-selling agents in the State of Wyoming.


Human Resource Contact: Alice Saldana / alice.saldana2@wyo.gov
 

• Supervise one Senior License Accountant (FIAC08), two License Accountants (FIAC07), and one Mail Room Clerk (BAMR04). 
• Delegate work and special projects as necessary and conduct performance evaluations.
• Train section employees and regional office managers on state statutes, regulations, rules, processes and system changes to watercraft registrations, license selling agent requirements, inventory, and auditing to ensure consistent application.
• Serve as primary contact for research or problem resolution associated with license sales. Review automated license documents submitted during license sales audits.
• Manage 200+ internal and external license-selling agents throughout Wyoming.
• Oversee payments from license-selling agents.
• Provide information and respond to questions from license-selling agents.
• Verify the accuracy, completeness, and timeliness of various license-related reports including calculating, reconciling, investigating variances, and correcting errors.
• Distribute license revenue to appropriate revenue codes for daily deposits and reconcile deposits.
• Maintain account balances for all internal and external license-selling agents including monitoring, researching, reconciling, and resolving account discrepancies.
• Create accounting journal entries required to correct account balance issues for license-selling agents.
• Administer the annual renewal and bonding process for existing license-selling agents.
• Compile various reports throughout the year using the licensing system and SQL application.
• Compile and present the request for annual write-offs of varied adjustments to Fiscal Administration. 
• Coordinate with the Cashier on uncollectible accounts and the Attorney General Representative regarding legal action to pursue collection of balances due from license-selling agents and customers.
• Administer applications from business owners requesting to become authorized external license-selling agents. Coordinate all aspects of the review and approval of applicants.
• Maintain system controls to ensure license-selling agents can only sell license products authorized by the Wyoming Game and Fish Commission.
• Work closely with the License Section Manager and Information Technology programmers to test and maintain the custom computer databases involved with license sales.
• Manage all special licenses issued under W.S. 23-1-705.