Federal Proposals Manager - Inotiv

The Federal Proposal Manager is a professional responsible for overseeing the development, coordination, and submission of proposals in response to government solicitations or requests for proposals (RFPs) issued by federal agencies. Their primary role is to ensure that proposals are compliant with all requirements outlined in the solicitation, are of high quality, and submitted on time. The Federal Proposal Manager plays a critical role in leading and managing the proposal development process to maximize the organization's chances of winning government contracts. They must possess strong project management, communication, and strategic thinking skills, as well as a thorough understanding of federal procurement regulations and processes.

1. Proposal Development: Lead the proposal development process from start to finish, working closely with cross-functional teams such as subject matter experts, writers, editors, and graphic designers.
2. Compliance Management: Review the RFP thoroughly to understand the requirements, evaluation criteria, and submission instructions. Ensure that the proposal complies with all mandatory requirements and adheres to the formatting and content guidelines specified in the RFP.
3. Proposal Planning: Develop a proposal management plan outlining the proposal timeline, milestones, roles and responsibilities, and resource requirements. Coordinate kick-off meetings and regular progress meetings to keep the team on track.
4. Content Coordination: Collaborate with subject matter experts to gather technical content and ensure that the proposal addresses all evaluation criteria, including technical approach, management plan, past performance, and cost/price.
5. Proposal Writing and Editing: Oversee the writing and editing process to ensure that the proposal is clear, concise, and persuasive. Coordinate with writers and editors to develop compelling content that effectively communicates the organization's capabilities and solutions.
6. Graphics and Visuals: Work with graphic designers to develop visuals, charts, and diagrams that enhance the readability and visual appeal of the proposal. Ensure that all graphics are aligned with the proposal content and support key messages.
7. Quality Assurance: Conduct reviews and quality checks throughout the proposal development process to identify and address any errors, inconsistencies, or gaps in content. Ensure that the proposal meets the highest standards of quality and professionalism.
8. Submission Management: Manage the final production and submission of the proposal, including assembling proposal components, completing required forms, and uploading the proposal to the government portal or submitting it via email or other designated channels.
9. Post-Submission Activities: Coordinate debriefings with the government agency to gather feedback on the proposal and identify areas for improvement. Capture lessons learned and best practices to enhance future proposal efforts.
10. Compliance Tracking and Reporting: Maintain documentation of all proposal-related activities, including compliance matrices, proposal outlines, and version control logs. Generate reports on proposal status, win/loss rates, and other key metrics for management review.
11. Capture Management: Monitor the competitive landscape to understand opportunities in the federal research arena.

• Bachelor's degree in Business Administration, Marketing, Communications, or related field; or equivalent years of experience.
• Minimum of 5 years of experience in federal business development and proposal management, preferably in the life sciences industry.
• Formal proposal training and/or certifications (e.g., APMP) preferred and an understanding of Shipley or other proposal development processes.
• Strong execution of industry best practices (e.g. Shipley and APMP) such as kickoffs, color reviews, compliance, win themes, schedule, resumes, past performances, etc.
• Strong understanding of federal procurement processes, including FAR regulations and proposal evaluation criteria.
• Excellent written and verbal communication skills, with the ability to distill complex technical information into clear and compelling proposal content.
• Proven track record of managing and winning competitive federal proposals, with a focus on multi-million-dollar opportunities.
• Proficiency in Microsoft Office Suite and proposal management tools (e.g., federal opportunity software such as GovWin).
• Able to work effectively in a remote enterprise and participate in or lead virtual meetings with clients.
• Self-starter with the ability to work collaboratively in a fast-paced, deadline-driven environment while managing multiple priorities simultaneously.

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience.  The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.

Inotiv is a growing contemporary drug discovery and development company where we “Play to Win” in an industry rich with opportunity.  Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world.  There’s an opportunity for everyone at all phases of a career, each individual’s unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people’s lives, we have the career opportunities to make it happen.  Join us in embracing research and science to impact the health and well-being of people all over the world.

Inotiv has been named a 2023 Top Workplace!

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

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