Faculty Coordinator - Rice University

Rice Architecture seeks to hire a faculty coordinator who will act as the primary point of contact for a diverse group of faculty with varying needs. This includes reserving spaces in the building, coordinating course travel and field trips, and purchasing, tracking, and reconciling faculty research expenses. Additionally, this position implements, administers, and evaluates day-to-day business and administrative activities of the office and serves as the first point of contact for visitors and inquiries at Rice Architecture.

Rice Architecture is a small but highly-ranked organization with a focus on design, including exceptional student work, world-class faculty research, and deep community engagement. The person who occupies this position should be able to take ownership of their work, taking direction from others but also bringing their own ideas and creativity to every task.

Materials to submit: Attach a resume and cover letter. Incomplete applications will not be considered. The salary is $45,000 for this non-exempt, benefits-eligible position.

Essential Functions

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
• Coordinates three or more major departmental functions, including program administration, curriculum support, budget/finance, human resources, communications/outreach, compliance, and/or research administration
• Interprets implements and ensures compliance with policies and procedures, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Monitors and tracks budgets and expenditures, reallocates funds, processes financial transactions
• Performs other duties as assigned

Additional Functions

• Manages purchasing for faculty and their courses through the expense and procurement modules of the university's financial software, and performs detailed tracking and reconciliation for faculty research funds and grants
• Serves as backup for the school's senior accounting assistant
• Acts as the primary point of contact for the school's faculty, assisting with tasks such as room reservations, course page setup, coordinating committee meetings, and expense purchasing
• Assists with student group course travel and logistics
• Serves as front office receptionist, which includes greeting visitors, purchasing office supplies, distributing mail, and maintaining office and kitchen spaces

Required Qualifications

• Associates Degree
• Three years of related administrative experience

Preferred Qualifications

• Bachelor's Degree or higher
• One year of administrative experience in higher education in a position that included financial responsibilities

Required Skills

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational skills and attention to detail
• Advanced verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multitask

Preferred Skills

• Intellectual understanding of higher education and research
• Excellent written and verbal communication skills
• Excellent computer skills, specifically with Microsoft Office Suite
• Ability to learn and understand compliance with complex university policies
• Ability to exercise sound judgment in offering advice and making decisions

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies