Faculty Affairs Project Coordinator - OneTen Coalition

Title: Faculty Affairs Project Coordinator

Location: Midtown

Org Unit: Faculty Affairs

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $40.33 - $45.93

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Supports the administrative functions of the Office of Faculty Affairs (OFA) in academic appointment processing and evaluations, ensuring compliance with WCM and university statutes and state and federal law, data entry and database record maintenance, and general operations of the office. This role serves as support personnel across the functional areas of OFA.

Job Responsibilities

• Provides administrative support for accurate and timely academic appointment processing for all levels of academic staff from non-faculty trainees to tenured faculty.
• Assists in the receipt of all academic appointment-related documents and disseminates for further processing. Examines submitted paperwork and extracts data for input into departmental database.
• Prepares documentation for upper level academic evaluations. Reviews documents, curriculum vitae and all components of evaluation dossiers and generates appropriate templated material for dossiers. Assists with troubleshooting gaps in submitted material.
• Prepares all relevant correspondence pertaining to appointments; e.g., appointment confirmation letters, termination confirmation letters.
• Creates electronic documentation of the above and distributes to faculty and departments in accordance with OFA procedures for paperless/virtual maintenance of operations, as needed and per the requests of faculty and departments.
• Performs data entry and prepares draft documentation for the Committee of Review.
• Assists with records maintenance for all Committee of Review, evaluation, and appointment documentation.
• Assists with the academic processing and distribution of Houston Methodist Hospital (HMH) appointments.
• Provides administrative support for data operations and reporting. Assists with data entry and data cleaning for reporting activities.
• Under supervision, supports the logistical operations of data initiatives, e.g., drafting agenda, scheduling meetings, managing virtual meeting interfaces (e.g., chat window and waiting room), and taking meeting minutes.
• Provides administrative support for the business operations of the office.
• Performs general office duties, such as processing invoices, managing supply inventory and equipment maintenance needs, managing renewals of purchase orders for various vendors and maintaining hard-copy files of all supply and service transactions.
• Monitors electronic files of academic staff for accuracy and works to maintain data integrity. As needed, manages preparation of digital files for addition to database(s); makes corrections to e-files as needed; manages additions to existing files.
• Serves as back-up respondent to telephone calls and e-mail inquiries regarding WCM faculty or other faculty affairs business; escalates any complex inquiries.
• Supports the administrative operations of the HMH Liaison function—secondary point-of-contact for HMH appointments.
• Supports the Director and Associate Dean with regular and ad-hoc special projects as required.

Education

• Bachelor's Degree

Experience

• Significant experience can be considered in lieu of a degree.
• Approximately 3 years of prior related experience.

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated critical thinking and analytical skills.
• Experience maintaining and reporting upon data sets.
• Ability to handle multiple simultaneous demands and prioritize work.
• Ability to treat confidential information with utmost discretion.
• Ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Ability to work collaboratively with internal and external constituents.

Licenses and Certifications

Working Conditions/Physical Demands

• Standard office work.
• Ability to travel between offices and campus site(s) primarily within the NYC area on occasion.

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.