Factory Administrative Assistant - ICONMA

Our Client, an Agriculture Products company, is looking for a Factory Administrative Assistant for their Moline, IL location.

Responsibilities:

• Independently performs a full range of administrative support duties of a highly- confidential and highly- challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries.
• Facilitates workflow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.
• Creates responses to correspondence on behalf of the manager; determines course of action on issues that arise when the manager is unavailable.
• May perform some or all of the following: guidance and limited work direction to others, project work consistent with the skills and skill level found in the job's other work, and multi-lingual assistance.
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.).
• Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
• Escalates complex issues for resolution as appropriate.
• Gathers, creates, maintains, and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
• Distributes information as appropriate to department members or internal/external customers.
• May perform analysis of data and resolve discrepancies following prescribed procedures.
• Updates and maintains databases, systems applications, or files to ensure accurate and current information is available for use by others.
• May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor, on behalf of the supervisor, or for supervisor's signature, and prepares documents for distribution.
• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.
• Participate and/or lead teams that focus on improving the workplace and employee experience. Plans and coordinates events, meals, and recognition