Facility Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

The Facility Coordinator plays a pivotal role in ensuring the smooth and efficient operation of facilities within an organization. The primary responsibility is to oversee and coordinate the day-to-day maintenance, repairs, and improvements of the physical infrastructure, including buildings, equipment, utilities, and grounds. The position will work closely with various internal stakeholders, external vendors, and service providers to ensure the highest standards of facility management are upheld.

Your day-to-day tasks will include:

• Maintenance and Repairs: Coordinate and schedule routine maintenance and repairs for buildings, equipment, and systems. This includes HVAC, electrical, plumbing, fire systems, security systems, and other critical building functions.

• Vendor and Contractor Management: Establish and maintain relationships with external vendors and contractors. Obtain quotes, negotiate contracts, and ensure timely completion of work. Regularly assess contractor performance and ensure compliance with safety regulations and industry standards.

• Space Planning and Allocation: Collaborate with department leaders to develop and implement comprehensive space allocation plans. Coordinate office moves and relocations, ensuring minimal disruptions and that all activities are completed on schedule.

• Health and Safety Compliance: Ensure compliance with all health and safety regulations and standards. Conduct regular inspections to identify potential hazards and coordinate remedial actions. Maintain accurate records of safety inspections, incidents, and training.

• Budget Management: Assist in preparing and managing the facility's operating budget. Monitor costs and expenses related to maintenance, repairs, and projects. Identify cost-saving opportunities and recommend solutions.

• Facility Improvements: Identify opportunities for facility enhancements and optimize space utilization. Propose and oversee improvement projects, including renovations, expansions, and technology upgrades. Collaborate with stakeholders to align improvements with organizational goals.

• Sustainability Initiatives: Promote and implement environmentally sustainable practices within the facility. Identify energy-saving opportunities and recommend initiatives to reduce environmental impact.

• Emergency and Crisis Management: Develop and implement emergency response plans, including evacuation procedures, business continuity, and disaster recovery plans. Coordinate drills and training. Act as the point of contact during emergencies.

Desired experience and technical skills:

Requirements:

• Bachelor's degree in facilities management, engineering, or a related field (preferred).

• Proven experience (2+ years) in facility management, property management, or a related role.

• Strong knowledge of building systems, maintenance practices, and regulations.

• Excellent organizational and project management skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Proficiency in using facilities management software or CMMS.

• Strong communication and interpersonal skills.

• Knowledge of health and safety regulations and experience in emergency response planning.

• Demonstrated ability to work independently and collaboratively with cross-functional teams.

Preferred:

• Professional certifications in facility management or related disciplines.

• Experience in managing vendor contracts and service level agreements.

• Familiarity with sustainability frameworks and certification processes (LEED, BREEAM, etc.).

• Knowledge of building codes and regulations.

• Experience with space planning and utilizing computer-aided design (CAD) software.

Estimated total compensation ran for this position is:

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.