Facility Admissions Coordinator 2, Full Time Days - University of Maryland Medical System

We’re making Maryland stronger!

With roots that go as far back as 1895, the UM Rehab & Ortho Institute continues to be a pioneer in orthopedics and neurological disorders. From bones to brains, our cutting-edge hospital heals even the most serious of injuries, specializing in everything from total joint replacement to spinal cord injuries and neurological condition.  In total, our 141-bed facility welcomes over 3,000 patients every year. As the state’s largest provider of inpatient rehabilitation services, we offer some of the most advanced therapies for stroke, spinal cord injury, traumatic brain injury, orthopedic and sports injury, among many others.

General Summary

Under general supervision, performs scheduling, registration, pre-admission processing, wayfinding, and other administrative duties, while adhering to the department specific standards for data entry and patient selection. The additional duties of this job, compared to the facility admission coordinator job, include verification of insurance benefit eligibility, insurance pre-certification and authorization, and estimates creation and/or finalization.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Works with the care teams and revenue cycle to identify and eliminate barriers to access, reimbursement and affordable care.
2. Provides education to the patient and family regarding the financial clearance process and offer information regarding estimated cost of services and financial assistance opportunities.
3. Performs specific administrative and Admission, Discharge and Transfer (ADT) functions and performs these duties in multiple clinics and registration areas within the institution.
4. Serves as the first point of contact for patients and visitors who enter the facilities and is responsible for customer service for Patient Access/Patient Administrative Services areas in a manner that ensures a customer focused, quality conscious work climate recognizing that patients’ visits are filled with anxiety and unknowns.
5. Primary functions include focusing on interpersonal skills, data collection, the ability to assess situations, and to assist the team in developing solutions to achieve excellence in customer service while ensuring the financial viability of the hospital.
6. Collects and verifies patient and insurance demographics, verifies insurance benefits and coverage by reviewing benefits collection in Epic, provides cost estimates, securing pre-certifications and/or pre-notifications for patient services, collection of co-pay and deposits prior to services and providing financial assistance to patient. 
7. Provides wayfinding to all clinics which Patient Administrative Services provides registration assistance.  Staff must be aware of clinic locations in order to safely and efficiently navigate patients to their appointments.
8. Maintains regulatory and functional knowledge of all registration information required, which ensures timely and accurate reporting/billing; also obtains all required signatures, and performs clerical duties as necessary.
9. Educates patients regarding adequate insurance coverage.  Understands applicable hospital and physician billing requirements and communicates the proper procedures and requirements to patients.
10. Communicates coverage issues to the service areas; works with patients and staff to resolve.
11. Ensures accuracy and completion of paperwork, prior to filing admissions. Contacts physician/clinical staff to assist with incomplete patient registration paperwork.  Distributes admission documents if required.
12. Maintains department scheduling templates for applicable providers in outpatient department locations. Ensuring appropriate scheduling utilization.
13. Maintains consistent contact with the Care Management team and Social Work departments to ensure required information has been obtained for reimbursement, and that pre-admission and pre-certification requirements are followed.
14. Acts as an official training resource for departmental training for new and existing employees.
15. Travels between specific UMMS facilities as needed (where applicable).
16. Performs other duties as assigned.

Education and Experience

1. Completion of a high school level education with attainment of a high school diploma or a State High School Equivalency Certificate (GED) is required.
2. Certification and memberships to local organizations such as AAHAM, NAHAM, etc. preferred.
3. 2 years of work experience in an administrative position in a healthcare setting such as a hospital or physician’s office is required. 4 years’ work experience preferred.

Knowledge, Skills and Abilities

1. Knowledge of health insurance principles and practices is required. 
2. Capable of resolving less complex issues.
3. Knowledge of multiple registration workflows, i.e., Labor and Delivery, Emergency Department, Main Admitting, Radiology, etc.
4. Current knowledge of payer requirements for referrals and preauthorization is required.
5. Current knowledge of price transparency and facility fee disclosure regulatory requirements as well as the ability to interact with patients to deliver price estimates for some or all of a patients care needs.
6. Strong verbal and written communication skills.
7. Ability to adapt to technical upgrades and changes throughout the hospital system.
8. Ability to work independently and take initiative in executing work tasks keeping in mind that the patients overall experience is directly related to our staffs interactions.
9. Ability to work cooperatively with various personalities, process information quickly, and take actions to keep the patients on schedule.
10. Strong interpersonal skills with ability to work and communicate (verbally and written) with all levels of hospital personnel, including physicians, clinicians, and all customers with our patients being the most important.
11. Ability to maintain composure in difficult situations and resolve patient concerns in a timely manner.

All your information will be kept confidential according to EEO guidelines.