Facilities Services Assistant Supervisor - Residential Facilities (Tempe campus) at Arizona State University

Arizona State University
Facilities Services Assistant Supervisor - Residential Facilities (Tempe campus)
FDM FM Residential Facilities
Campus: Tempe
102049BR

Job Description
Facilities Management, FM Residential Facilities, seeks a Facilities Services Assistant Supervisor involving both field work and administrative tasks. This position will perform routine maintenance and preventative maintenance tasks (i.e. plumbing, electrical, drywall, and carpentry repairs; including filters and belt replacement) in addition to planning and coordinating the staffing of work activities to include all general maintenance and paint functions.

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following employee benefits to enhance the total compensation of its staff:

• Flexible work schedules
• 22 days of vacation leave, 12 days of sick leave and 10 paid holidays annually for all staff
• World-class educational opportunities at deeply discounted rates for employees and eligible family members through its employee tuition reduction program. For more information go to  https://cfo.asu.edu/reduced-tuition .
• 12 weeks of paid parental leave following the birth or adoption of a child
• Comprehensive and very affordable benefits package including dental, vision, and life insurance benefits. More information available at  https://cfo.asu.edu/benefits .
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

Salary Range
$52,000-$57,000 per year or commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona.

Close Date
24-June-2024

Essential Duties

• Monitor and assign work orders to employees utilizing a computerized work order management system and electronic tablets. Monitor inventory control of parts for area of assignment. 
• Maintain records and files, including the approval of time cards and absences and submit as required. Prepare and administer performance evaluations.
• Facilitate training for subordinates on general maintenance functions.
• Develop work standards and maintenance schedules in residence halls. 
• Develop and monitor strategic planning for residential hall facilities and present plans to supervisor or designee.
• Interpret and apply blueprints, specifications, and technical manuals.
• Monitor and inspect outside contract work to ensure standards are being met.
• Coordinate with outside contractors on facility renovation, furniture upgrades, and contracted custodial services.
• Ensure compliance with all applicable safety regulations, building codes, and safety requirements.
• Inspect residence halls and grounds on a routine basis to ensure deficiencies are corrected. Serve as liaison to other campus departments.
• Work in team environment, contribute to team goals, and prioritize assignments.
• Utilizes Microsoft Office applications such as Outlook, Word, Excel, and Access.
• Use ability to clearly communicate to perform essential functions. 

DAYS AND SCHEDULE: Monday through Friday, 8:00 am - 4:30 pm

Minimum Qualifications
Five years of progressively responsible skilled trade maintenance and repair which includes one year of lead experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Some positions may be required to obtain an Environmental Protection Agency Type 1 refrigeration license upon employment. Employee must possess a valid US Drivers license of the appropriate class and required endorsements throughout employment. Some positions may require a pre-employment physical examination post offer of employment to include asbestos worker clearance, respiratory clearance questionnaire and respiratory fit test. May participate in programs which involve adherence to program regulations, including physical exam, annual testing, x-rays, medication, vaccinations at ASU expense, and completion of a Health Surveillance Questionnaire.

Desired Qualifications
Evidence of (1) one year supervisory experience in general maintenance or trade services (e.g. Plumbing, HVAC, Carpentry, and/or Electrical).

Experience in:

• Higher Education Facilities
• Facilities project management (i.e. dealing with outside vendors/contractors)
• Interpreting and applying blueprints, specifications and/or technical manuals
• Work order system (e.g. WebTMA)
• Customer service
• Managing custodial services
• Swimming pool maintenance and repair
• MS Office applications (e.g. Word, Excel, Outlook)

Evidence of effective communication skills.

Working Environment

• Work in and out of private residences maintaining communication with occupants.
• Required to bend, stand, stoop, kneel, and sit for varying lengths of time.
• Travel moderate distances to perform work.
• Use of standard office equipment (computer workstation/laptop, printer, fax, calculator, copier, telephone and associated computer/technology peripherals).
• Drive University vehicles to perform work duties.
• Lift and carry up to 80 pounds. 
• Wear personal protective equipment (safety glasses, gloves).
• Work with team members, prioritize assignments, work within guidelines.
• Participate in after-hours stand-by rotation.

Department Statement
ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States. Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment. Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

Must pass pre-employment physical examination post offer of employment.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint, checks.

This position requires working a rotating on-call/stand-by schedule and may be called in for emergency response including nights, weekends, and holidays.

This position is dependent on the continuation of funding from a specific source other than state appropriations. As such, this appointment may terminate when the funding is no longer available.

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background
check.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. 

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.  

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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