Facilities Operations Manager (3582) at Lutheran Services Florida

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is seeking a talented Facilities Operations Manager who wants to make an impact in the lives of others.

Purpose and Impact:

Responsible for mid-level management duties with responsibility for planning, budgeting, coordinating and controlling personnel, materials and physical resources within the area of facilities, inventory, transportation and I.T.  (Information Technology). Participates in the Head Start/Early Head Start (HS/EHS) Quality Assurance efforts. 

Essential Functions:  

• Plans, directs and coordinates activities and personnel involved in the corrective and preventative maintenance of the program’s facilities, utilities services and grounds. 
• Establishes and implements work priorities via computerized work control system: tracks, trends and reports maintenance and operations performance indicators monthly against department goals. 
• Establishes policies, procedures and guidelines to ensure transportation, maintenance, facilities, inventory and Information Technology is maintained according to federal performance standards and local and state regulations for the grantee Head Start and Early Head Start program at centers throughout designated geographical area, serving infants, toddlers and preschoolers. 
• Prepares budget documents, contracts and monitors and controls expenses related to the unit. Ensure appropriate expenditures and stays within the assigned budget. 
• Assesses manpower needs and identifies short falls; interviews and recommends for hire new personnel. 
• Provides supervision, guidance, training, and motivation to assigned staff; coordinates functions, assigns, monitors and reviews work; completes performance appraisals, professional development plans in a timely manner, and initiates corrective action as needed. 
• Develops short and long range plans, goals and objectives for the unit and completes required federal and county forms to ensure documented compliance with federal regulations. 
• Coordinates with staff, property managers, landlords, and contractors to ensure the efficient flow of communication relating to maintenance, construction, information technology and facility related projects. 
• Ensures compliance with ADA, OSHA and other laws and regulations. 
• Recommends changes in working conditions and use of equipment to increase efficiency of work. 
• Maintains an accurate inventory of all program supplies and equipment in centers, offices and warehouses. 
• Establishes a system to schedule and conduct regular health and safety inspections of all sites.  Implements improvement projects and quickly resolves identified site issues, including safety of playgrounds, buildings, parking lots and other areas used by staff, children, parents, contractors, and volunteers. 
• Provides or arranges for training on facilities, playground and work place safety. 
• Attends workshops and meetings as deemed necessary by the Head Start Director . 
• Develops and supports the professional development plan for staff supervised. 
• Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with LSF and HS/EHS policies and procedures. 
• Performs other related duties as assigned. 

Other Functions: 

Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. 

Physical Requirements: 

Ability to lift 45 pounds on a regular basis. Ability to work varied hours including some weekends and evenings.  Ability to tolerate moderate to loud noise levels while working. 

Education and Experience:  

Education:  Bachelor Degree in Business or related field.   

Experience: Three years of professional experience in facilities management, transportation, inventory management, one which has been in a supervisory capacity.  Each additional year of approved work experience may be substituted for one year of required formal education.   

Also required: Successful completion of a Level II background screening, local criminal record check and drug screening prior to hiring. 

Bilingual preferred: English/Spanish or English and other languages present in the local area. 

Knowledge, Skills and Abilities: 

• Knowledge and ability to use computer programs (i.e. MS Word, Excel, etc.) 

• Ability to accurately evaluate financial data. 

• Knowledge of federal, state and local transportation, safety and building code requirements. 

• Knowledge of standard methods, practices and regulations pertaining to technical trades. 

• Knowledge of safe and thorough cleaning and sanitation practices. 

• Knowledge of regulations associated with the prevention of occupational diseases and injury, including the exercise of universal precautions and the prevention of contamination. 

• Knowledge of occupational hazards, safety precautions and effective supervisory techniques. 

• Knowledge of principles and procedures of governmental budget preparation and record keeping. 

• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines. 

• Ability to communicate ideas and instructions verbally and in writing. 

• Ability to read, analyze and interpret general training/informational materials related to facilities and technical procedures related to health and safety. 

• Ability to define problems, collect data, establish facts and draw valid conclusions. 

• Ability to make recommendations and develop implementation strategies based on valid conclusions. 

• Ability to interpret an extensive variety of instructions and communicate them to other employees. 
• Ability to drive a variety of motor vehicles necessary to complete work assignments. 

Other: 

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.   Valid Florida Driver’s license and insurable under agency policy. 

Principal Accountabilities: 

• Team player with co-workers and central service office staff.  
• Cost effective program operations. 
• Adherence to agency policies and management practices.  
• Effective staff management and leadership. 

Why work for LSF? 

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.   

Amazing benefits package including:  

Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.