Facilities and Operations Assistant at Rose International

Date Posted: 01/09/2025

Hiring Organization: Rose International

Position Number: 476414

Job Title: Facilities and Operations Assistant

Job Location: Warwick, RI, USA, 02886

Work Model: Onsite

Shift: 7:00 am - 4:00 pm

Employment Type: Temporary

Estimated Duration (In Weeks): 4

Min Hourly Rate ($): 35.95

Max Hourly Rate ($): 35.95

Must Have Skills/Attributes: Administrative, Customer Service, Filing, Office Skills, Scheduling, Spreadsheets

Job Description

Required Education:

• Bachelor’s degree

Required skills, experience, and knowledge:

• Administrative support

• Program Management

• Customer Service

• Creating, updating, and maintaining spreadsheets

Responsibilities and duties of the Facilities and Operations Assistant:

• Provides administrative support for a department head.

• Works without direct supervision for a majority of the day.

• Independently writes and publishes certain types of memos, correspondence, reports and studies employing proper grammar and spelling.

• Operates various typical office machines such as copier, fax, printer, shredder, adding machine and Dictaphone.

• Receives and properly distributes all incoming communications, including mail and fax.

• Creates and maintains a department filing system.

• Requisitions and maintains department supplies and materials.

• Deals with the general public at some level and provides customer service.

• Assists the department head to schedule appointment.

• Provides relief for the switchboard operator as needed.

• Performs computer word processing, spread sheets and data entry in a proficient and accurate manner; uses other software applications as needed to support the department.

• Takes minutes of meetings and publishes accurate minutes

• May maintain Material Safety Data sheets for all buildings.

• Tracks monthly, quarterly, biannual preventive maintenance system.

• Provides front-line support to department personnel and others as required using two- way radio communications.

• Assists to coordinate scheduling of repairs.

• Works with the department head to prepare bid documents pertaining to building maintenance.

• Calculates electrical bills for outlying buildings, the T.F. Green terminal, parking concession, car rentals and terminal tenants.

• Assists with coordinating Board Room set up for scheduled meetings.

• Prepares department time sheets and payroll documents.

• Provides a department contact for dealing with fire alarms and coordinates with electricians, managers and the fire department.

• Checks building maintenance invoices for accounting accuracy.

• Verifies and inspects work performed by contract cleaning services.

• Processes purchase orders.

**Only those lawfully authorized to work in the designated country associated with the position will be considered. **

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. **

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.