Facilities Manager - C&F Bank

Overview

As a Facilities Manager, you will be responsible for leading and managing the Corporation’s facilities, facilities contracts, facilities vendors and physical brand strategy. The Facilities Manager will do this by overseeing and managing the daily operations of the Corporation’s facilities, ensuring that all physical infrastructure, services, and systems meet Focused on You strategies. The Facilities Manager will be responsible for facility management, project management, and a strong understanding of health, safety, and environmental policies. In addition, the Facilities Manager plays a key role in maintaining operational efficiency by ensuring to keep the facility maintenance cost low, cost-effectiveness, and a safe and comfortable environment for employees, clients, and visitors. This role will own the facilities management of several locations and the management of a team that ensures all additional locations are well maintained and safe. 

Responsibilities

Manages Risk/Protect All Stakeholders

Facilities Operations:

• Manages the overall operation, maintenance, and management of all facilities and physical assets, including coordinating facilities tasks, priorities, and vendor activities.

Building Systems:

• Manages building systems such as HVAC, plumbing, electrical, elevators, and safety systems and ensures they are fully operational and compliant with applicable regulations.

Team Leadership:

• Manages a team of facilities technicians and supervisors, ensuring high performance standards and accountability.

Vendor and Contractor Management

Vendor Selection:

• Oversees the selection and management of external vendors and contractors for building maintenance, repairs, and other services, including custodians.

Contract Negotiation:

• Negotiates contracts to ensure cost-effective service delivery.

Contractor Management and Performance Monitoring:

• Monitors contractor performance to ensure compliance with contractual terms and quality standards.
• Manages relationships with contractors and vendors to ensure compliance and good relations.

Financial and Budget Management

Budget Preparation:

• Manages and prepares the facilities budget, ensuring all activities align with allocated funding.
• Manages Cost Optimization: Identifies cost-saving opportunities without compromising quality or safety.

Maintenance and Risk Mitigation Management

Maintenance Scheduling:

• Manages Maintenance and scheduling routines of the facilities department ensuring certifications, annual maintenance and equipment PMs are current.
• Develops and implements maintenance schedules to maximize the lifespan of building systems and reduce operational costs.
• Risk Management: Identifies and addresses risks or deficiencies in facilities operations and maintenance.

Space Planning and Project Management

• Manages facilities projects and ensures efficiency with vendors and tasks.
• Manages Space Utilization: Oversees space planning, utilization, and office layout optimization, ensuring efficient use of resources.
• Project Manager Oversight: Manages office relocations, remodeling, and renovation projects, coordinating furniture, equipment, and technology installations.

Budget, Reporting and Record-Keeping Management

Performance Reports:

• Manages facilities budgets to ensure efficiency and proper spending.
• Provides regular reports on facilities’ performance, budgeting, and key performance indicators.
• Record Maintenance: Manages accurate records of maintenance, repairs, inspections, and compliance certifications.

Strategic Planning

Long-Term Planning:

• Manages the facilities strategy and contributes to long-term facilities planning aligned with organizational goals.
• Manages the assessment of and recommendations of facility improvements and upgrades.

Technical and Hands-On Maintenance

Repairs:

• Repairs or replaces broken equipment, appliances, or fixtures.

Preventive Maintenance:

• Conducts preventive maintenance tasks, such as HVAC filter changes and addressing issues in HVAC, plumbing, and electrical systems.

Troubleshooting:

• Troubleshoots and repairs HVAC, plumbing, electrical, and other systems.

Inventory Management:

• Maintains inventory of repair equipment and supplies.

Groundskeeping:

• Performs occasional landscaping or groundskeeping duties as needed.

Collaboration and Support

Special Projects:

• Assists with special projects and other duties as assigned.
• Department Collaboration: Collaborates with other departments to support facility-related projects and initiatives.

Qualifications

Education and Experience:  

• High School diploma or GED is required; additional certification (e.g., HVAC) is a plus. Proven experience as a Facilities Technician or similar role.

Knowledge, Skills, and Abilities:  

• Strong interpersonal, organizational, time management, and communication skills.
• Effective communication skills, both verbal and written.
• Leadership skills with the ability to motivate and develop a team.
• Excellent organizational and time management abilities.
• Problem-solving skills and the ability to make decisions under pressure.
• Solid understanding of HVAC, plumbing, electrical, and other building systems.
• Ability to troubleshoot and resolve maintenance issues promptly.
• Negotiating skills.
• Physical stamina and strength to lift heavy equipment and work in various conditions.
• Attention to detail and the ability to prioritize tasks.
• Knowledge of safety protocols and regulations. Results-orientation.
• Ability to communicate effectively with people at all levels.
• Capacity to manage and remain poised in high stress situations.
• Knowledge and experience working with Microsoft Office.
• Proven ability to exercise discretion and judgement to effectively solve problems individually and as part of a team.

Physical demands:  

• Employee may experience the following physical demands for extended periods of time: view computer monitors, keyboarding, sitting, motion of fingers/hands/wrists, and standing/walking; occasional lifting, carrying, pushing or pulling. Physical stamina and strength to lift heavy equipment and work in various conditions. The ability to climb a latter and work as such heights.

Work Environment:

• Travel: Daily

Note:

This job description contains the essential functions, duties, and responsibilities of the position in accordance with the Americans with Disabilities Act (ADA).  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. C&F Bank reserves the right to make future revisions to this job description and the inherent responsibilities of the position based on the needs of the organization.

Equal Employment Opportunity Statement -- C&F is committed to providing equal employment opportunity to all qualified persons and reaffirms in policy and practice that it shall not discriminate against applicants or employees because of race, color, religion, gender, age (over 40), disability, genetic information, veteran status (disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, Armed Forces service medal veterans, and Vietnam era veterans), national origin, or any other consideration protected by applicable federal, state, or local law. This applies to all areas of employment, including promotion, transfer, layoff, termination, compensation, benefits, recruitment advertising, recruitment, and selection for training.

Travel

Education