Facilities Manager - Catholic Charities of San Francisco
San Rafael, CA
About the Job
ORGANIZATION SUMMARY
Catholic Charities is one of the largest, oldest, and most comprehensive nonprofit human services organizations in Northern California, annually reaching more than 60,000 vulnerable individuals of all faiths in San Francisco, San Mateo, and Marin Counties. With a staff of approximately 450, reaching peaks of nearly 600 with seasonal hires, a budget of $54.3 million, and a current governing board of 27, this venerable, fully-accredited, independent 501(c)(3) nonprofit addresses some of the most pressing community needs – homelessness, generational poverty, immigration, inequality, hunger, aging in isolation, and communicable disease -- to name a few – with compassion and services of highest quality.
Catholic Charities is the social services arm of the Catholic Church in the Archdiocese of San Francisco. Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities is an independent non-profit organization. All financial contributions directly support Catholic Charities’ programs in Marin, San Francisco, San Mateo and Sonoma Counties. Catholic Charities serves and advocates for the poor, the sick, the distressed, children, youth, families, immigrants and seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual orientation, or any other basis covered by local law.
Catholic Charities is one of the largest, most comprehensive human services agencies in Northern California, reaching more than 35,000 individuals a year in San Francisco, San Mateo, and Marin counties. We are an integral part of our communities, helping bolster and empower our neighbors – single mothers, homeless adults and families, adults with disabilities, seniors, children and youth, and immigrants – when they need help, solutions, and hope. We are compassionate caregivers, ardent advocates, and champions of those in need. If you are eager to have a substantive impact on the lives of others and the health of our community, apply here. Join us as we change lives.
We are seeking a highly organized and experienced Facilities Manager to oversee the maintenance, construction projects and operations of our Agency’s facilities. The scope of the job includes all Agency locations within the SF Bay Area (Marin County, San Francisco, San Mateo County, and Occidental). Although the primary location for this position is in Marin County, the person filling this position will be required to spend at least two days per week in San Francisco.
As the Facilities Manager, you will be responsible for ensuring that our buildings and grounds are well-maintained, safe, and compliant with all relevant regulations. Your role will involve managing a team of maintenance staff, coordinating vendor relationships, and implementing effective facility management strategies.
PROGRAM & POSITION SUMMARY
Additionally, the Facilities Manager is charged with the day-to-day implementation of policies,
procedures, programs and workplace services delivery that provides well-managed and well-maintained
buildings and sites. An emphasis of this role is placed on the needs of the Agency’s employees, clients
within our care, and environmental health and safety. This position coordinates the activities, financials,
vendors and manpower required for current and future needs of Agency building and campus
operations.
The ideal candidate will have a strong background in facility management. construction, excellent
leadership skills, and a keen eye for detail.
Must have a willingness to handle urgent matters during off hours as needed.
• Facility Maintenance: Develop and implement a comprehensive maintenance program for all
facilities, including regular inspections, preventive maintenance, and repairs. Ensure that all
building systems (electrical, HVAC, plumbing, structural components etc.) are functioning
properly and comply with safety and regulatory standards.
• Team Management: Supervise a team of maintenance technicians, custodial staff, and other
facility personnel. Provide guidance, training, and support to ensure efficient and high-quality
work. Delegate tasks, establish performance goals, and conduct regular performance
evaluations.
• Vendor Management: Manage relationships with external service providers, contractors, and
suppliers. Obtain competitive bids, negotiate contracts, and oversee their performance to ensure
timely completion of work and adherence to quality standards. Monitor service level
agreements and address any performance issues promptly.
• Budgeting and Cost Control: Develop and manage the facilities department budget. Monitor
expenses, identify cost-saving opportunities, and implement strategies to optimize resource
allocation. Maintain accurate records of all expenditures and ensure compliance with financial
guidelines.
• Safety and Compliance: Ensure compliance with local, state, and federal regulations related to
building codes, safety standards, and environmental regulations. Develop and enforce safety
procedures and protocols. Conduct regular inspections and coordinate necessary corrective
actions to maintain a safe working environment.
• Space Planning and Utilization: Collaborate with various departments to optimize the use of
available space. Lead/coordinate office relocations, renovations, and expansions. Develop
space plans, oversee furniture and equipment installations, furniture ordering, and ensure
ergonomic standards are met.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Emergency Preparedness: Develop and implement emergency response plans, including
evacuation procedures, fire safety protocols, and disaster recovery plans. Conduct/coordinate
regular drills and provide training to employees to ensure their safety and readiness in
emergency situations.
• Sustainability Initiatives: Identify opportunities to improve energy efficiency, reduce waste, and
implement sustainable practices within the facilities. Evaluate and recommend eco-friendly
technologies and solutions that align with the organization's environmental goals.
• Property Management: To conduct building and land lease negotiations and ongoing
management oversight for the Agency.
• Identify any capital improvements and purchases that need to be conducted. Produce and
manage annual and five-year Capital Budgets.
• Conduct inspections with various government and regulatory agencies.
• Nothing in this job description restricts management's right to assign or reassign duties and
responsibilities to this job at any time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential
functions.
Education & Experience:
• Bachelor's degree in facilities management, business administration, or a related field (or
equivalent work experience).
• Proven experience as a Facilities Manager, Construction Manager, or in a similar role.
• Strong knowledge of building systems and maintenance procedures.
Knowledge, Skills & Abilities:
• Excellent leadership and people management skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Solid understanding of budgeting, financial management, and cost control.
• Familiarity with relevant safety and environmental regulations.
• Strong communication and interpersonal skills.
• Proficiency in computer software applications related to budgeting, facility and staff management.
• Coaching and developing existing employees.
• Knowledge of effective staff Performance Management
• Ability to set priorities and motivate team members.
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services
and work effectively in cross-cultural situations.
Clearances Required Prior to the First Day of Employment:
QUALIFICATIONS
Job Description Continued
Page 4 of 4
Fingerprinting
Clearance: Required
TB Screening -
Negative Tuberculosis Test:
N/A
First Aid
Certificate:
N/A
COVID Vaccine
& Booster:
Required
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to
enable individuals with disabilities to perform the essential functions.
• Frequent bending, standing, stooping, kneeling, reaching, twisting and walking.
• Occational lifting, pushing and pulling.
• Frequent repetitive motions: Making substantial movements (motions) of the wrists, hands
and/or fingers.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or a negligible amount of force constantly to move objects.
• The worker is required to have visual acuity to determine the accuracy, neatness, and
thoroughness of the work assigned.
• Driving is required for this position.
If driving is requested for a specified project, incumbent must have a valid California driver's license and
be able to provide proof of DMV record and personal insurance (if required.)
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
• The work environment includes fields and gyms which may be loud and involve parents and
participants who are behaviorally challenged.
• The worker is subject to noise level that may be moderate to excessive.
DISCLAIMER: The above statements are intended to describe the general nature and level of work
being performed by people assigned to this classification. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel
may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to
providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age,
sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status
or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified
applicants with arrest and conviction records.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990 ("ADA"), Catholic Charities SF does not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Furthermore, Catholic Charities SF does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Catholic Charities is one of the largest, oldest, and most comprehensive nonprofit human services organizations in Northern California, annually reaching more than 60,000 vulnerable individuals of all faiths in San Francisco, San Mateo, and Marin Counties. With a staff of approximately 450, reaching peaks of nearly 600 with seasonal hires, a budget of $54.3 million, and a current governing board of 27, this venerable, fully-accredited, independent 501(c)(3) nonprofit addresses some of the most pressing community needs – homelessness, generational poverty, immigration, inequality, hunger, aging in isolation, and communicable disease -- to name a few – with compassion and services of highest quality.
Catholic Charities is the social services arm of the Catholic Church in the Archdiocese of San Francisco. Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities is an independent non-profit organization. All financial contributions directly support Catholic Charities’ programs in Marin, San Francisco, San Mateo and Sonoma Counties. Catholic Charities serves and advocates for the poor, the sick, the distressed, children, youth, families, immigrants and seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual orientation, or any other basis covered by local law.
Catholic Charities is one of the largest, most comprehensive human services agencies in Northern California, reaching more than 35,000 individuals a year in San Francisco, San Mateo, and Marin counties. We are an integral part of our communities, helping bolster and empower our neighbors – single mothers, homeless adults and families, adults with disabilities, seniors, children and youth, and immigrants – when they need help, solutions, and hope. We are compassionate caregivers, ardent advocates, and champions of those in need. If you are eager to have a substantive impact on the lives of others and the health of our community, apply here. Join us as we change lives.
We are seeking a highly organized and experienced Facilities Manager to oversee the maintenance, construction projects and operations of our Agency’s facilities. The scope of the job includes all Agency locations within the SF Bay Area (Marin County, San Francisco, San Mateo County, and Occidental). Although the primary location for this position is in Marin County, the person filling this position will be required to spend at least two days per week in San Francisco.
As the Facilities Manager, you will be responsible for ensuring that our buildings and grounds are well-maintained, safe, and compliant with all relevant regulations. Your role will involve managing a team of maintenance staff, coordinating vendor relationships, and implementing effective facility management strategies.
PROGRAM & POSITION SUMMARY
Additionally, the Facilities Manager is charged with the day-to-day implementation of policies,
procedures, programs and workplace services delivery that provides well-managed and well-maintained
buildings and sites. An emphasis of this role is placed on the needs of the Agency’s employees, clients
within our care, and environmental health and safety. This position coordinates the activities, financials,
vendors and manpower required for current and future needs of Agency building and campus
operations.
The ideal candidate will have a strong background in facility management. construction, excellent
leadership skills, and a keen eye for detail.
Must have a willingness to handle urgent matters during off hours as needed.
• Facility Maintenance: Develop and implement a comprehensive maintenance program for all
facilities, including regular inspections, preventive maintenance, and repairs. Ensure that all
building systems (electrical, HVAC, plumbing, structural components etc.) are functioning
properly and comply with safety and regulatory standards.
• Team Management: Supervise a team of maintenance technicians, custodial staff, and other
facility personnel. Provide guidance, training, and support to ensure efficient and high-quality
work. Delegate tasks, establish performance goals, and conduct regular performance
evaluations.
• Vendor Management: Manage relationships with external service providers, contractors, and
suppliers. Obtain competitive bids, negotiate contracts, and oversee their performance to ensure
timely completion of work and adherence to quality standards. Monitor service level
agreements and address any performance issues promptly.
• Budgeting and Cost Control: Develop and manage the facilities department budget. Monitor
expenses, identify cost-saving opportunities, and implement strategies to optimize resource
allocation. Maintain accurate records of all expenditures and ensure compliance with financial
guidelines.
• Safety and Compliance: Ensure compliance with local, state, and federal regulations related to
building codes, safety standards, and environmental regulations. Develop and enforce safety
procedures and protocols. Conduct regular inspections and coordinate necessary corrective
actions to maintain a safe working environment.
• Space Planning and Utilization: Collaborate with various departments to optimize the use of
available space. Lead/coordinate office relocations, renovations, and expansions. Develop
space plans, oversee furniture and equipment installations, furniture ordering, and ensure
ergonomic standards are met.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Emergency Preparedness: Develop and implement emergency response plans, including
evacuation procedures, fire safety protocols, and disaster recovery plans. Conduct/coordinate
regular drills and provide training to employees to ensure their safety and readiness in
emergency situations.
• Sustainability Initiatives: Identify opportunities to improve energy efficiency, reduce waste, and
implement sustainable practices within the facilities. Evaluate and recommend eco-friendly
technologies and solutions that align with the organization's environmental goals.
• Property Management: To conduct building and land lease negotiations and ongoing
management oversight for the Agency.
• Identify any capital improvements and purchases that need to be conducted. Produce and
manage annual and five-year Capital Budgets.
• Conduct inspections with various government and regulatory agencies.
• Nothing in this job description restricts management's right to assign or reassign duties and
responsibilities to this job at any time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential
functions.
Education & Experience:
• Bachelor's degree in facilities management, business administration, or a related field (or
equivalent work experience).
• Proven experience as a Facilities Manager, Construction Manager, or in a similar role.
• Strong knowledge of building systems and maintenance procedures.
Knowledge, Skills & Abilities:
• Excellent leadership and people management skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Solid understanding of budgeting, financial management, and cost control.
• Familiarity with relevant safety and environmental regulations.
• Strong communication and interpersonal skills.
• Proficiency in computer software applications related to budgeting, facility and staff management.
• Coaching and developing existing employees.
• Knowledge of effective staff Performance Management
• Ability to set priorities and motivate team members.
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services
and work effectively in cross-cultural situations.
Clearances Required Prior to the First Day of Employment:
QUALIFICATIONS
Job Description Continued
Page 4 of 4
Fingerprinting
Clearance: Required
TB Screening -
Negative Tuberculosis Test:
N/A
First Aid
Certificate:
N/A
COVID Vaccine
& Booster:
Required
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to
enable individuals with disabilities to perform the essential functions.
• Frequent bending, standing, stooping, kneeling, reaching, twisting and walking.
• Occational lifting, pushing and pulling.
• Frequent repetitive motions: Making substantial movements (motions) of the wrists, hands
and/or fingers.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force
frequently, and/or a negligible amount of force constantly to move objects.
• The worker is required to have visual acuity to determine the accuracy, neatness, and
thoroughness of the work assigned.
• Driving is required for this position.
If driving is requested for a specified project, incumbent must have a valid California driver's license and
be able to provide proof of DMV record and personal insurance (if required.)
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
• The work environment includes fields and gyms which may be loud and involve parents and
participants who are behaviorally challenged.
• The worker is subject to noise level that may be moderate to excessive.
DISCLAIMER: The above statements are intended to describe the general nature and level of work
being performed by people assigned to this classification. They are not to be construed as an
exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel
may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to
providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age,
sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status
or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified
applicants with arrest and conviction records.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990 ("ADA"), Catholic Charities SF does not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. Furthermore, Catholic Charities SF does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under title I of the ADA
CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Source : Catholic Charities of San Francisco