Facilities Manager - The Nightingale-Bamford School

Facilities Manager

The Facilities Manager at Nightingale-Bamford School will support building management initiatives and strategic maintenance goals.

Reporting to the Director of Building Operations and Capital Management, this role will ensure the School’s facilities are clean, safe, efficient, and conducive to meaningful instruction and learning.

Hours: Monday-Friday, 10:00 a.m. - 6:00 p.m.

RESPONSIBILITIES INCLUDE (but are not limited to):

• Responsible for the collaborative day-to-day building operations, including janitorial, engineering, site services, general maintenance, and related functions implemented consistent with the school's policies and directives.
• Manage and/or perform preventative maintenance and repair of all base building components and systems (i.e., MEP, HVAC, Chillers, Generator, Elevator, Boilers, etc.), inspection, cleaning, and all required actions to comply with applicable health, safety, and NYC building codes.
• Supervise all maintenance programs relating to the interior/exterior conditions and appearance of the property.
• Will require a combination of (i) direct repair and maintenance of building systems, (ii) management of staff, and (iii) assistance in the selection & management of third-party vendors.
• Assist in the development of the capital plan, and the managing of complex upgrades, repairs, and installations, providing project management coordination as necessary.  Coordinate with vendors on all project work and facility operations.
• Procure maintenance/repair-related items, and review, and reconcile payment invoices.  Manage inventory and provide status reports.
• Must be familiar with contracts, budgeting, financial reporting (monthly and quarterly), and tracking practices.  
• Must be able to recognize system/building shortcomings and respond to operational and emergencies.
• Assist in the management of contract services for base building systems and equipment (e.i., BMS, HVAC, generator, elevator, life safety, lighting control), including the development of specifications, negotiation of service agreements, and day-to-day monitoring and coordination/scheduling of vendor performance to assure full compliance with standards established within the service agreements or scope of work.
• Manage custodial vendor operations and related functions.
• Manage event setup for Auditorium, gym, and other public assembly locations and coordinate with key personnel.
• Assist in hiring, training, and motivating facilities/operations personnel.  Maintain positive staff relations.
• Assist with space planning and office modifications.
• Assist with and provide direction and technical assistance to architects, engineers, and contractors for new construction, renovations, and maintenance.
• Maintain work orders, and delegate appropriate responsibilities to designated staff through completion.
• Assist in overseeing all furniture re-configurations, repairs, and installations.
• Maintain all outdoor spaces including landscaping, walkways, and snow removal.
• Provide 24/7 emergency response and backup support for operational staff in handling on-call facility emergencies as well as ensure compliance with security policies and practices, especially related to the physical security of facilities.
• Cultivate and maintain effective relationships with faculty, staff, students, families, and external stakeholders.
• Develop preventive maintenance schedules, processes and work to maintain, update, and improve the operational efficiency of the facility.
• Ensure the availability of an adequate inventory of tools and supplies, and procure them if needed.
• Familiarity with New York City, state, federal, and local regulations related to school facilities.
• Excellent attention to detail, professional attitude, good judgment, a high level of integrity, and a strong work ethic.
• Excellent time-management skills and ability to work with tight deadlines.
• Schedule/Approve Time-Off, and perform weekly Paycom reconciliation.
• Knowledge of Microsoft Office or similar components within Google Suite is preferred.
• Strong verbal and written communication skills • Bilingual (Spanish/English) preferred.
• Be available to work weekends and evenings for large school events.

REQUIRED QUALIFICATIONS:

• Associate or Bachelor's degree preferred
• 5 - 7 years of facilities management, maintenance experience, and project management in construction required
• 3 - 5 years of related experience in a school environment is a plus
• In lieu of the degree, a combination of facilities management experience and education will be considered
• Strong leadership skills, excellent communication, and interpersonal abilities
• Proficiency in facilities engineering, maintenance optimization, and relevant technologies
• Must have basic knowledge in all areas and skills with proficiency in electrical, plumbing, and carpentry.  
• Knowledge of Building Systems and planned maintenance 
• Effective communication skills, both orally and written; an ability to communicate complex issues, as well as to maintain open communication channels with relevant stakeholders. 

PERSONAL AND PROFESSIONAL CHARACTERISTICS

• A shared understanding of the mission of the School and a demonstrated commitment to the core principles of diversity, equity, and inclusion. 
• Must demonstrate cultural competence and be able to understand, appreciate, and work with constituents across varied backgrounds and cultures.  
• High professional and ethical standards for handling confidential information. 
• Flexibility and initiative combined with the skills for thriving in a team environment to achieve institutional goals.
• High level of initiative, and proven ability to work independently and collaboratively.
• Possesses a sense of humor and appreciates this trait in others.

HOW TO APPLY

Interested candidates should apply by submitting a cover letter and resume online at https://www.nightingale.org/careers.


 

Founded by two bold, visionary educators in 1920, The Nightingale-Bamford School’s mission is to inspire girls to go beyond barriers. Tied to this mission is a broader vision of students who are joyful learners who have the intellectual depth and courage to be critical thinkers, compassionate citizens, and agents of their own lives. Nightingale educates girls’ minds and hearts and, in so doing, infuses their lives with meaningful relationships, teaching them to value difference as a means of growth and empowering them to question the status quo with confidence, empathy, resilience, and reason. Nightingale’s commitment to social justice and anti-racism requires that all community members engage actively and thoughtfully in work around diversity, equity, and inclusion. We encourage applications from candidates with broad and diverse backgrounds.
 

It is the policy of the School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, actual or perceived domestic violence victim status, disability, veteran status, or any other characteristic protected by applicable law. The School’s employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity. This commitment to equal opportunity applies to and is reflected in all School activities, including, but not limited to, recruiting, interviewing, hiring, staffing, training, promotions, compensation practices, employee benefits, social programs, discipline, and termination of employment. The School maintains zero tolerance for violations of this policy and expects all employees to abide by and support this policy without reservation.