Facilities Manager - International Transportation Service, LLC

JOB SUMMARY:

The ITS Facilities Manager will manage the terminal facilities and be responsible for the effective daily management of facilities-related maintenance tickets. The Facilities Manager will plan, implement, coordinate, and supervise all mechanical, electrical, and plumbing operations, maintenance, communications, lighting management, and all other PM services. The Facilities Manager ensures that equipment and facilities documentation and certification programs are maintained in accordance with relevant regulations, agency standards, and fiscal considerations.

ESSENTIAL FUNCTIONS:

• Responsible for building and yard services including but not limited to janitorial service, plumbing, electrical, mechanical, fire life safety, and scheduling of PM services for all building and yard-related items
• Oversee landscaping activities including scheduling and maintenance of weekly services
• Responsible for underground storage tanks including inspections, maintenance, and certifications
• Participate in company Safety training programs
• Maintain document controls for SWPPP, Hazardous Waste, Fire, M&R Hoist Crane certifications, and Building elevator certifications
• Responsible for arranging waste hauling of trash off the facility
• Responsible for arranging the disposal of hazardous and non-hazardous waste material generated by the facility
• Review and prepare purchase orders for the Terminal Development Department
• Daily management of facilities-related tickets
• Daily management of union terminal sweepers and logging of daily payroll

· Prepare, organize, and keep all project correspondences current in the respective project files.

· Proactively follow up with trades and other internal departments to achieve project goals in a timely manner

• Manage facilities projects as the acting project manager
• Must be able to prioritize multiple projects and deadlines
• Available over the phone 24/7 for facility-related emergencies

OTHER RESPONSIBILITIES:

· Maintain quality control of building infrastructure as it relates to POLB agreements.

Works with the department head on special assignments including research projects as needed

Education, Experience and Skills Required:

• B.A. or B.S. degree from 4-year institution, or 2-year degree with 3 years transportation experience, or 5-years relevant work experience, preferably in a union / container terminal environment.
• Proven ability within facilities management, vendor management, operations, and project management
• Excellent oral/written communication skills
• Proficient with Microsoft Windows, Excel, Word, PowerPoint and other record keeping programs
• Must be able to learn and use Company proprietary software for generating Purchas Orders and logging daily sweeper payroll
• AutoCAD experience preferred

· Ability to understand engineering plan designs and drawings is a plus

· Experience with managing facilities tickets

· Must be able to multi-task with strong organizational skills and the ability to prioritize work accordingly

· Ability to research technical matters to stay current with applicable technical and industry changes, read manuals, and act/react appropriately

· Ability to analyze and process operations data and present results

• Self-starter who requires minimal supervision
• Strong interpersonal and motivational skills with the ability to develop effective relationships
• Ability to work under pressure in a fast-paced environmen

Physical Job Demands:

• Ability to work overtime; weekends, holidays and nights, as necessary
• Ability to drive a vehicle and possess a valid drivers license
• Ability to climb stairs and traversing uneven surfaces
• Ability to bend, reach, pull, push and lift up to 45 pounds
• Sit, walk and stand for long periods of time
• Verbal and hearing skills sufficient to understand English and work safely

This description should not be construed as a detailed description of all work requirements of the job nor shall be it construed as giving exclusive responsibility for every function described. The company reserves the right to make changes to this job description at anytime, without advance notice. EEO/M-F/ADA