Facilities Maintenance Manager - Anne Arundel Workforce Development Corporation (AAWDC)

Description

Key Responsibilities

• Maintain relationships with the facilities staff to update work orders and preventive maintenance tickets.
• Mentor subordinate staff with on-the-job training opportunities and planned training for technicians.
• Administer inventory control programs and systems to ensure:
  • The availability of parts and supplies.
  • Accurate and timely records of receipts and invoices.
• Assist management in the day-to-day financial transactions, selection, administration, and evaluation of suppliers and contractors including but not limited to:
  • Coordination of bidding and pricing.
  • Recommendation of vendors/contractors.
  • Subcontractor Management.
  • Guidelines for competitive selection.
  • Issuance of purchase orders based on management policies, procedures, and the terms of the contract.
  • Confirmation of receipt of goods or services.
  • Evaluation of performance.
  • Evaluation of costs.
  • Coding of accounts payable invoices.
  • Approving accounts payable invoices.
  • Administration/maintenance of quality and cost controls.
  • Maintaining accurate, timely expense records and files.
• Develop/administer capital and operating budgets with management.
• Manage the property within the parameters of the budget and any management business plans.
• Hire, train, and supervise maintenance, security, and cleaning staff.
• Maintain compliance with all Didlake personnel policies and procedures.

• Initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property, including but not limited to:
  • Project staff.
  • Contracted services.
  • Quality and performance standards for staff and contractors ensuring compliance with agreements.
  • Contracting and monitoring qualified contractors and tradespeople needed for project work.
  • Maintaining current certificates of insurance for all contractors.
• Monitor and oversee plant operation, note standard and non-standard conditions, and know when to seek assistance from the Contract Operations Manager and/or outside vendors.
• Assure all equipment is operated and maintained within the manufacturer’s specifications and the operating guidelines of the property.
• Snow removal and ground maintenance.
• Conduct weekly walk-throughs of the facility to ensure all areas are aesthetically kept up to Didlake standards including but not limited to:
  • Grounds / Exterior
  • Mechanical rooms
  • Snow removal (when and where necessary)
  • Common areas (Architectural and structural condition/aesthetics)
  • Offices
• Conduct weekly walk-throughs of the facility with the custodial team to ensure all areas of the facility are meeting Didlake standards including but not limited to: restrooms, common areas, offices, grounds / exterior (rubbish removal)
• Understand and establish and/or improve preventive maintenance and overhaul schedules for all equipment and mechanical systems within the project.
• Monitor and control the effectiveness and efficiency of energy usage without compromising tenant comfort.
• Understand OSHA guidelines and how to ensure that all equipment is maintained to guidelines/standards.
• Prepare and update weekly reports and provide a copy to the Contract Operations Manager
• Execute performance testing on equipment using the appropriate tools/equipment (refrigerant gauges, thermometers, volt-ohm, and amp meters, etc.).
• Read and comprehend blueprints and schematic diagrams of wiring, HVAC, plumbing, pneumatics, and building construction.

• Execute routine preventive maintenance programs in the face of interruptions.
• Test, maintain, and restore to working order any component of the main engineering systems used within a property including, but not limited to the following: HVAC, Chilled water, plumbing, electrical, and structural.
• Operate and use necessary manual and power-driven tools.
• Lift and carry objects of up to 50 lbs for distances of up to 30 ft.

• Respond appropriately to and assist emergency response personnel, at any time when on duty or on call.
• Test, maintain, and restore to working order any component of the emergency systems used within a property including, but not limited to the following: fire alarm, fire suppression, fire pump, generator, and electrical.
• Ensure compliance with the emergency procedures for each property in conjunction with local jurisdiction and management guidelines.

• Build and maintain effective communications and relationships with the Contract Operations Manager, Director of Operations, Staff, tenants/occupants, vendors, contracting officers, and peers.
• Communicate about practical building systems (HVAC, maintenance, etc.) issues.
• Overall, the communication style must be proactive and persuasive, as well as responsive and service oriented.
• Act as a full member of the Management team, building and maintaining effective relationships, managing differences of opinion, joining team meetings, sharing ideas, being persuasive, and listening effectively.
• Convey thoughts and recommendations orally and/or in writing to supervisors, contractors, and others in order to solve building-related problems.

Skills, Knowledge and Expertise

• High School Diploma or G.E.D.
• A minimum of three (3) years of building Project supervision with at least five (5) or more employees is essential. A Building Owner’s and Manager Association (BOMA) Certificate in Facilities Management or Building Systems will be acceptable in lieu of two years of work experience. 
• Hands-on experience with Trane and Carrier chiller and Hands-on experience with gas and water boilers. Factory certifications desired.
• The Plant Manager must provide evidence of experience in the use of automated building control systems. The systems currently in use are the Robert Shaw Control System and Metysis System. 

• CFC Universal Certified, AED/CPR Certified, OSHA 10-hour Certified.
• SMA/CEM/CPE certified preferred.
• Must be able to obtain Maryland Class 2 Engineers License or equivalent.
• Must be available for overtime and emergency support 24 hours 7 days a week.
• Will be performing hands-on tasks as required to ensure the problem is solved the first time.
• Intermediate to advanced Word and Excel proficiencies preferred.
• Exceptional oral and written communication skills.
• Strong customer service orientation.
• Ability to interact effectively and supportively with people with disabilities.
• Be technically and tactically proficient. Make sound and timely decisions.
• Develop a sense of responsibility among your subordinates.
• Ensure assigned tasks are understood, supervised, and accomplished.
• Be prepared to offer specific examples in writing with references for each.
• Act as a leader and mentor to the staff.
• Take initiative on problems and special needs of the property.
• Follow through on building-related issues.
• Manage own time daily with little supervision.
• Must be able to handle multiple projects, changing priorities, and a heavy workload.