Facilities Cost Manager at Confidential company

This role will play a key role in overseeing the management of facilities costs across all markets. 

The [Analyst] will work in close coordination with our third-party facility management team to ensure our web-based management applications – including our purchase order request and facilities management applications systems are launched successfully of our expansion throughout, North America, EMEA & APAC.

Additionally, the [Analyst] will work with our FM team and our offshore support team to prepare and review the anticipated facilities costs under management as part of the planning & reforecasting process – including leading the review of submissions from the teams & consolidation of the submissions into final approved budgets. 

The [Analyst] will manage the in the review of the actual costs as incurred – through the review of the purchase order activity throughout the year and the preparation of the analysis to support the expense reporting necessary as part of the monthly financial reporting process. 

Success in this role will depend on being able to use the data we are collecting provide better insights into the management of our portfolio, working with the various teams to identify operational and financial risks, opportunities & action plans, then providing the insight into driving those plans into action.  

Key Systems Utilized:

• TM1 BI and Planning Tools
• CORE Accounting Workflows
• Nuvolo Connected Workplace (ServiceNow connected facilities management application)
• CoStar Real Estate Manager

Responsibilities include:

Web-based application expansion

• Work with various stakeholders regarding the expansion of the applications
  • Control matrix/approval rights/limits review & setup
  • Oversight of approved budget data loaded into PO application and validation
  • PO workflow involvement for key locations
  • Frequent check-ins with third-party facility management team on progress/issues/training

Consolidated Corporate Real Estate Budget/Reforecasting & Financial Analysis

• Coordinate with our third-party facility teams in their preparation of annual budget & reforecast submissions, including communicating relevant information/assumptions to field, oversee submission process & progress reporting, and review presentations in meetings with facility team members
• Utilizing TM1 application, Prepare, Review and Analyze worldwide consolidated real estate and occupancy expenses, including:
  • Detailed reconciliation of quarterly changes by Network/Agency/Region/Country/City
  • Tracking the impact of planned real estate strategies to the group P&L
  • Monitoring forecasted data against actuals and providing variance analysis
• Interact with real estate and Network finance teams
• Identify and resolve inconsistencies in reported data

Projects

• Ongoing maintenance & development of TM1 Intelligence and data warehouse environment
• Participation in real estate system development projects to ensure strategic data analysis objectives are met

Training

• Assist third party facilities management team in preparing training and procedure documents for onboarding expansion markets/new employees and participate in periodic training sessions

Preferred/Prerequisite Skills:

• Previous experience in either FP&A analytics or cost management role, with real estate portfolio management a plus
• Candidate must have strong background utilizing BI & Planning tools, TM1/BI experience preferred
• Microsoft Office 365 applications