Facilities Coordinator - ICONMA, LLC
San Francisco, CA 91505
About the Job
Facilities Coordinator
Location: San Francisco, CA
Duration: 12 Months with Possible Contract to Hire
Description:
Summary of position:
Dedicated office professional with experience handling a wide range of administrative, facilities, executive support tasks. Detail oriented, self-motivated, ability to multi-task efficiently, coordinate internal and external resources, cultivate relationships with vendors, and oversee office interactions, responding to requests and questions.
Will interact with people at all levels.
The primary responsibility of the Office Coordinator is to provide daily support for employees, visitors, and contractors.
Coordinates access and badging for employees, guests, and vendors and all associated records.
Create and maintain inventory of pantry supplies; reorder these with vendor as needed; additional office documents as needed.
Coordinate shipping and receiving, deliveries, log in packages, and ensure they are delivered to recipient, including call for pick-up of outgoing packages.
Responsible for stamping and preparing outgoing mail.
Coordinate building related maintenance and repair needs as well as janitorial issues or requests to the Landlord.
Maintain communication with Landlord.
Clean, organize and maintain all storage rooms and Facility-related work areas.
Maintain neatness / cleanliness of all common areas – conference rooms, break out rooms, etc.
Coordinate with Manager on bi-weekly basis; discuss all current and potential office issues; Safety / Security tasks (Safety Teams, Safety Supplies, etc.).
Set up New Hires / Visiting Employees with badge, photo new employee for badges; complete I-9’s for new hires; maintain compliance posters; fulfil additional P & C requests as needed.
Coordinate Technical Facility requests regarding Technical / Server Rooms, Maintenance / Issues, Security cameras/DVR issues, etc.
Coordinate signage installation and updates throughout the office.
Maintain and update welcome packets for employees and visitors.
Coordinate all preparation and maintenance of agile workspace areas as well as huddle, meeting, and phone rooms for continuous use by onsite staff.
Liaison with local Executive Assistants and visiting Global WBD Executives / employees regarding their IT / workspace needs.
Assist with room bookings.
Coordinate the ordering and inventory of pantry supplies as well as item replenishment throughout the day for the facility pantries.
Kitchen maintenance:
turn on Dishwashers when you leave for the day, unload them when you arrive in the morning.
Perform routine maintenance on coffee machines and kitchen appliances; oversee repairs with Vendors.
Trouble shoot Canon copiers / call for service if needed.
Ensure paper trays are stocked daily.
Liaison with other teams such as P&C, Lifeworks, Corporate Communications, etc.
Assist in planning / executing San Francisco based initiatives and programs.
Coordinate all other duties as requested by Manager.
Job qualification standards:
Work experience:
Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
Experience establishing, implementing, and maintaining effective business processes and procedures a plus.
Education, professional training, technical training or certification:
High school diploma with 2 - 3 years’ experience in a corporate office administrative or facilities field.
Some College or successfully completed 4-year degree program is a plus.
Knowledge/skills:
Proficient in Microsoft Office Suite, Zoom, and Slack.
Strong written and verbal communication skills.
Ability to work independently and produce excellent results in a highly dynamic work environment.
Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound “relationship management” skills both within and external to the organization.
Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high degree of follow-through.
Other requirements:
Ability to lift/carry up to 50 lb deliveries/boxes/furniture.
MUST have/show proven ability to Multi-task - this is fast paced environment
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Location: San Francisco, CA
Duration: 12 Months with Possible Contract to Hire
Description:
Summary of position:
Dedicated office professional with experience handling a wide range of administrative, facilities, executive support tasks. Detail oriented, self-motivated, ability to multi-task efficiently, coordinate internal and external resources, cultivate relationships with vendors, and oversee office interactions, responding to requests and questions.
Will interact with people at all levels.
The primary responsibility of the Office Coordinator is to provide daily support for employees, visitors, and contractors.
Coordinates access and badging for employees, guests, and vendors and all associated records.
Create and maintain inventory of pantry supplies; reorder these with vendor as needed; additional office documents as needed.
Coordinate shipping and receiving, deliveries, log in packages, and ensure they are delivered to recipient, including call for pick-up of outgoing packages.
Responsible for stamping and preparing outgoing mail.
Coordinate building related maintenance and repair needs as well as janitorial issues or requests to the Landlord.
Maintain communication with Landlord.
Clean, organize and maintain all storage rooms and Facility-related work areas.
Maintain neatness / cleanliness of all common areas – conference rooms, break out rooms, etc.
Coordinate with Manager on bi-weekly basis; discuss all current and potential office issues; Safety / Security tasks (Safety Teams, Safety Supplies, etc.).
Set up New Hires / Visiting Employees with badge, photo new employee for badges; complete I-9’s for new hires; maintain compliance posters; fulfil additional P & C requests as needed.
Coordinate Technical Facility requests regarding Technical / Server Rooms, Maintenance / Issues, Security cameras/DVR issues, etc.
Coordinate signage installation and updates throughout the office.
Maintain and update welcome packets for employees and visitors.
Coordinate all preparation and maintenance of agile workspace areas as well as huddle, meeting, and phone rooms for continuous use by onsite staff.
Liaison with local Executive Assistants and visiting Global WBD Executives / employees regarding their IT / workspace needs.
Assist with room bookings.
Coordinate the ordering and inventory of pantry supplies as well as item replenishment throughout the day for the facility pantries.
Kitchen maintenance:
turn on Dishwashers when you leave for the day, unload them when you arrive in the morning.
Perform routine maintenance on coffee machines and kitchen appliances; oversee repairs with Vendors.
Trouble shoot Canon copiers / call for service if needed.
Ensure paper trays are stocked daily.
Liaison with other teams such as P&C, Lifeworks, Corporate Communications, etc.
Assist in planning / executing San Francisco based initiatives and programs.
Coordinate all other duties as requested by Manager.
Job qualification standards:
Work experience:
Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
Experience establishing, implementing, and maintaining effective business processes and procedures a plus.
Education, professional training, technical training or certification:
High school diploma with 2 - 3 years’ experience in a corporate office administrative or facilities field.
Some College or successfully completed 4-year degree program is a plus.
Knowledge/skills:
Proficient in Microsoft Office Suite, Zoom, and Slack.
Strong written and verbal communication skills.
Ability to work independently and produce excellent results in a highly dynamic work environment.
Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound “relationship management” skills both within and external to the organization.
Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high degree of follow-through.
Other requirements:
Ability to lift/carry up to 50 lb deliveries/boxes/furniture.
MUST have/show proven ability to Multi-task - this is fast paced environment
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Source : ICONMA, LLC