Facilities Coordinator at Credence Management Solutions, LLC

Overview

Credence is looking for an experienced Facilities Coordinator to oversee and enhance operations at our corporate headquarters. This role is pivotal in ensuring a well-functioning and supportive work environment, addressing both visible and behind-the-scenes facility needs. The successful candidate will demonstrate a strong ability to manage day-to-day operations, coordinate maintenance and logistics, and foster collaboration within our diverse team.  This opening is on-site at Headquarters - McLean VA. 

Responsibilities include, but are not limited to the duties listed below

• Supporting the daily operations of the office to ensure a clean, safe, and functional environment.
• Assisting with scheduling and coordinating meetings, events, and conference room usage.
• Communicating with staff to understand and address their facility needs.
• Helping to manage office supplies and inventory, including ordering and restocking as necessary.
• Coordinating with third-party vendors for facility maintenance and services.
• Assisting with mail and package management, including receiving and distributing correspondence.
• Answering general inquiries from employees and visitors and directing them to appropriate contacts.
• Maintaining cleanliness in common areas, including kitchens and break rooms, and ensuring supplies are adequately stocked.
• Supporting the planning and execution of company event.
• Assisting in the management of office access, including visitor check-in processes.
• Participating in facility improvement projects as assigned.

Education, Requirements and Qualifications

• Bachelor’s or equivalent and/or relevant coursework in facilities management, business administration, or a related field is a plus.
• Must have excellent written and verbal communication skills to effectively represent Credence to external vendors and internal stakeholders
• Must be able to solicit, evaluate, negotiate, and administer relationships with external vendors/partners
• Must be able to analyze and advise on administrative process management and improvements
• Must have the ability to work independently, while having a strong collaboration with multiple internal Credence departments
• Ability to support the office across a range of facilities-related tasks
• Ability to provide a variety of facility project management services support to facility occupants
• Ability to provide guidance on a range of facilities project issues, including consideration of risk and impact on client-owned and leased facilities and infrastructure
• Ability to update and maintain documentation in direct support of client facilities desired
• This position must be performed 5 days a week on-site and does not qualify for hybrid or remote status.
• Candidate must be a US Citizen
• Active security clearance is not required, however, candidate should be clearable.
• 5 - 10 years’ work experience with similar responsibilities (real estate background a plus)

Working Conditions and Physical Requirements

• Strong written and verbal communication skills to effectively interact with colleagues and visitors.
• Ability to work well in a team-oriented environment, demonstrating a collaborative spirit.
• Basic organizational skills and attention to detail to handle multiple tasks simultaneously.
• Eagerness to learn about facility management practices and processes.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred.
• A proactive attitude with a willingness to take initiative and solve problems.
• This position requires on-site attendance five days a week and does not offer hybrid or remote work options.
• (example lifting in excess of 25 lbs, standing for long periods of time, transporting equipment, etc.)

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