Facilities Complex Manager - City of Oakland, CA

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland Department of Public Works?
The City of Oakland is recruiting to fill one (1) Facilities Complex Manager vacancy in the Facilities Division within the Oakland Public Works Department. The Facilities Division is responsible for maintaining the city's infrastructure through various maintenance teams, encompassing custodial services, engineering across all disciplines, contracting and oversight, customer service, real estate tenant maintenance (limited to City-provided services with direct tenant communication), emergency services, attendance at council meetings as needed, budget management, and staffing. The division's key objectives include providing prompt customer service and communication, ensuring safety, maintaining the city's facilities with pride and excellence, implementing an effective preventative maintenance program, evaluating facilities project requests and contracts, overseeing contractor work, and fostering strong communication with contractors and city departments.

The Facilities Complex Manager reports directly to the Building Services Manager and is responsible for the overall operations and management of the City Facilities; develops standard operating procedures and policies; reviews and provides recommendations for leases; manages the City’s security contract; functions as a liaison between City and security contract provider; and trains and supervises assigned staff.
 
We are looking for someone who is:   

•  A strong leader, capable of motivating a team, establishing clear goals, and ensuring they are achieved.
• Skilled in facilitating and conducting training for staff.
• A team builder that fosters teamwork and collaboration.
• Proficient in Microsoft Office and Web-based tools .
• A strong communicator and can convey ideas clearly.
• Highly organized and able to prioritize tasks effectively.

 
 What you will typically be responsible for: 

• Overseeing the management of City facilities, maintenance, custodial, and security guard operations provided by a private company.
• Developing policies and procedures for the day-to-day operations of the buildings and facilities; ensuring compliance with health and safety standards, including California Occupational Safety & Health Administration (Cal/OSHA) and other regulatory agencies; and investigating and responding to health and/or safety violations. 
• Developing and implementing minor modifications to meet Americans with Disabilities Act (ADA) requirements for facility access.
• Administering and monitoring the budget; and overseeing fiscal operations including payments, contract administration, purchasing, and revenues.
• Reviewing reports on the conditions of buildings and making administrative recommendations on building repairs and renovations; preparing bid specifications and negotiating contracts with contractors and consultants.
• Coordinating and assisting with emergency response efforts with other emergency responders and City staff.
• Supervising and evaluating staff

 Read the complete job description by clicking this Facilities Complex Manager 
 
A few reasons you might love this job:  

• You will be responsible for overseeing various aspects of facility and maintenance management which makes the job exciting and offers opportunities for continuous learning and professional development. 
• You will impact the experience of occupants, visitors, and tenants by ensuring City buildings are well-maintained and functional. 
• You will be a part of a team whose mission is to help make the City of Oakland better by maintaining a high level of customer service.
• You will help create a city where diversity has been maintained, racial disparities have been eliminated, and racial equity has been achieved.

 A few challenges you might face in this job:

• You will be required to work irregular hours, including evenings, weekends, and holidays, especially during emergencies or events.
• You will handle multiple tasks simultaneously, dealing with emergencies, and addressing unexpected issues, which can lead to high levels of stress and pressure.
• You will be responsible for managing facility and maintenance services for aging buildings, where budget limitations and resource constraints may hinder the effective implementation of desired improvements to address maintenance needs.
• You will have to travel to various facilities throughout the City.

 
Competencies Required:
Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Decision Making: Choosing optimal courses of action in a timely manner
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Professional & Technical Expertise: Applying technical subject matter to the job
Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards
Attention to Detail: Focusing on the details of work content, work steps, and final work products
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
Handling & Resolving Conflict: Managing interpersonally strained situations
Leadership: Guiding and encouraging others to accomplish a common goal
Managing Performance: Ensuring superior individual and group performance
Leading Cross-Functional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions, functions, or teams
 
*Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland