Facilities Assistant - Astrion

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Astrion has an exciting opportunity for a Temporary Facilities Assistant for the Corporate Office, with a direct report to the Facilities Manager.

JOB DETAILS

LOCATION: Huntsville, AL

JOB STATUS: Temp

REQUIRED QUALIFICATIONS / SKILLS

• Ability to lift and transfer file boxes up to 40 pounds.
• Strong experience with scanning and uploading confidential documents, ensuring data security and accuracy.
• Exceptional attention to detail and organizational skills.
• Ability to work independently with minimal supervision and as part of a team.
• Excellent time management and multitasking abilities, particularly in fast-paced, deadline-driven environments.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong communication skills.
• Self-motivated and proactive, with the ability to identify needs and take initiative.

RESPONSIBILITIES

• Organize, label, and prepare confidential documents for scanning and transfer between office locations.
• Coordinate with department heads or staff to ensure proper documentation is identified for moving or digitizing.
• Review scanned documents for accuracy, ensuring that all pages are legible and properly uploaded to the appropriate digital storage locations.
• Maintain and update physical and digital filing systems, ensuring that all files are properly cataloged and accessible.
• Perform quality control checks on digital files to ensure proper formatting and compliance with company data management standards.
• Assist with the creation of reports related to file organization, office moves, and document management.
• Help facilitate the secure disposal of outdated or unneeded documents, ensuring compliance with company policies on data retention and confidentiality.

ADDITIONAL INFORMATION

• Must sign a Non-disclosure Agreement (NDA) due to the nature of the work.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Flex time off (FTO) along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success.