Facilities Administrator - Computershare

Saint Paul, MN

About the Job

Location: St. Paul, Minnesota (On-site)

We give you a world of potential

In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex.

A role you will love

Within the Facilities team we manage the property, facilities and health & safety for all our colleagues, contractors, third party suppliers and clients on UCI premises. The role covers the full spectrum of Facilities Administrative and support roles to the facilities team providing outstanding customer service whilst ensuring the site is secure including access to the building and visitor management. The role will also involve doing tasks to ensure smooth running of day to day operations and business as usual activities of the properties and to support keeping facilities maintained to a high standard of amenity and functionality.

The role may carry out tasks via the Health and Safety Handbook in liaison with the Global Health and Safety SME in the deployment of Global Health and Safety Policy and as directed and guided by the Facilities Manager. The role assists in the collation and reporting of data for important programs such as ESG, Workplace Occupancy, Health and Safety, Workplace Design and Projects, and other programs, in liaison with the Global SME’s (Workplace Occupancy, Global Workplace Design, Global Health and Safety) and as directed and guided by the Facilities Manager. The role may also be required to spend some time at Reception Duties if required.

Key Responsibilities

Liaise & coordinate with business occupiers
Manage facilities inbox or other ticketing system
Access control admin & visitor management
Conduct inspections as assigned
Conduct car parking administration
Manage vehicle fleet
Help with administering contractors, consultants, and landlords
Complete purchase order & invoice administration
Lead H&S activities
Complete and submit admin for ESG data
Lead fire warden duties
First aid contact point
Catering & event management support
Cleaning duties
Some meet & greet at front desk may be required, manage calls, or coordinate visitors.
Meeting room management & room set ups (which may require assistance from others).
Support business with VIP visits & events.
Other general admin tasks.

What will you bring to the role?

Required:

Minimum 2 years’ general office business experience.
Intermediate MS Office skills.
Excellent oral and written communication skills.

Preferred:

Experience in the Facilities Management field
First aid certificate.
Understanding of or qualification in health and safety.
Experience of administration of third-party services.

Rewards designed for you

Paid parental leave, flexible working and a caring and inclusive culture.

Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.

Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.

Income protection. Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careers-handbook.

#LI-JR1 #LI-Hybrid

A company to be proud of

We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

A diverse and inclusive place to work

Computershare celebrate the diversity of our people, and we welcome applications from everyone. We believe that having a culture of inclusion is essential in delivering good results. Attracting, retaining, and developing a diverse workforce where employees feel valued, respected, and empowered allows people to reach their full potential. As a business this diversity helps us to better reflect and understand our customers' needs to allow us to drive better outcomes.

We are happy to accommodate individual needs during your application journey. If you require disability accommodations or adjustments, please email us at TalentAcquisition@computershare.com detailing your requirements and contact information.

Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

Our Shared Services teams support all of our business lines behind the scenes. Across the world, we have a range of specialisms that ensure the delivery of our business priorities. These include Technology, Information Security, Finance, Risk, Audit, Governance, Marketing and Communications as well as our People team. Join our strategic team and help us look after everything from creating an amazing end to end employee journey to keeping our systems safe. You'll be looking after our people, our clients and their customers, whilst maintaining our exceptional standards around the globe.

Source : Computershare