Facilities Administrative Assistant - Central Nassau Guidance & Counseling Services

JOB DEFINITION:

This position works closely with the Facilities Maintenance Supervisor, Operations and Residential Services teams to coordinate repair, maintenance and improvement activities involving properties owned or leased by CNGCS
Development Corp. or CNGCS, Inc. as well as residential licensed sites.

EDUCATION REQUIRED:

High school diploma or equivalent. Business or Secretarial School training in
secretarial and office skills.

EXPERIENCE REQUIRED:

Strong computer and clerical skills. Good oral and written communication skills.

DUTIES AND RESPONSIBILITIES:

1. Expedites and coordinates the administrative functions of the Facilities Maintenance Supervisor by assisting with projects as assigned including, but not limited to, procures, negotiates and maintains services contracts for all properties owned by CNGCS, Inc., CNGCS Development Corp. and licensed residential sites, including, but not limited to, lawn maintenance, snow removal, exterminating; irrigation systems; HVAC and heating service contracts, plumbing and alarm systems.
2. 
   Develops specifications for repair and improvement projects in cooperation with the Facilities Maintenance Supervisor and procures required bids and executes work contracts in accordance with Agency policies and procedures.
3. 
   Communicates directly with vendors to schedule repairs or improvement projects; coordinates response to emergency repair calls; coordinates painting, carpeting, cleaning and other routine maintenance issues.
4. 
   Oversees completion of work orders using work order system (FMX) and creates purchase orders as needed in consultation with accounting department.
5. 
   Helps Facilities Maintenance Supervisor prioritize and deploys maintenance staff as needed.
6. 
   Prepares check requests for repairs and maintenance.
7. 
   Monitors overall maintenance of sites in conjunction with Facilities Maintenance Supervisor and maintenance staff by organizing site inspections, utilizing quarterly site visit reports and follows up on needed repairs.
8. 
   Maintains regular contact with Facilities Maintenance, Operations, Residential Services and administrative staff to coordinate efforts.
9. 
   Maintains files related to vendors, ongoing maintenance contracts, current and proposed maintenance and/or improvement projects and work orders.
10. 
    Performs data entry and reporting functions as needed.
11. 
    Provides coverage for executive office staff and assists with Agency projects as required.
12. 
    Complete QI Training during onboarding and participate in QI refresher training as needed.
13. 
    Performs other duties as assigned.

BENEFITS:

We offer an attractive and competitive benefits package for full time employees which includes but not limited to:

• Medical
• Dental
• Vision
• $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
• Flexible Spending Account
• 403(b) retirement plan
• Long Term and Short Term Disability
• Legal Plan
• Dependent Care Expense Account
• Life Insurance/Supplemental Life Insurance
• Pet Insurance
• HRA
• Training programs including a Mentorship program
• Employees may be eligible for Federal/Public Student Loan Forgiveness
• Career growth and Promotional opportunities
• Employee Perks and Discounts to Broadway shows and more

5 Personal Days, 10-20 Vacation Days, 12 Sick Days, 12 Company Paid Holidays-yearly and so much more.

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If interested please apply via this ad or fax your resume to HR DIRECTOR, CAROL OTERO at 516-396-0553.

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Central Nassau Guidance & Counseling Services, inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment, counseling, housing, and support services.

• Awarded Newsday/Dan papers Top Long Island Work Place 2019-2023, 5 years in a row.
• Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives.
• Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference