Externship Coordinator - Ultimate Medical Academy

Job Posting

Purpose of the Position: 

The purpose of the Externship Coordinator function is to assist HIT and HS-PHT students with necessary paperwork and preparations prior to their externship and to assist HS-PHT students with obtaining their Pharmacy Technician license or registration in order to be able to complete externship and obtain employment in their field of study (if required by their state of residence). 

The Externship Coordinator reports to the CS Manager of Specialty  

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus. 

• Anticipated starting rate of $18.00 per hour
• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• $50,000 Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Key Responsibilities: 

• Provide an introductory call to each HS-PHT and HIT student to set their expectations regarding externship/practicum requirements. 
• Conduct a packaging call with each student and complete an externship workshop approximately 25 weeks prior to their scheduled externship/practicum date. 
• Initiate compliant paperwork for each extern’s file and assist students with completing the required documents timely, to ensure that they are cleared to attend externship/practicum as scheduled. 
• Prepare Corporate Alliance Department (CAD) externship submittals for students that may be eligible to attend a CAD partner site. 
• If required by their state, ensure that each student completes their state’s application process, including necessary background checks and fingerprinting prior to externship. 
• Ensure that each license/registration is up-to-date and assist students and graduates with license renewals when appropriate. 
• Externship Coordinators are expected to maintain detailed notes and action plans per each student in assigned population. 
• Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, Accrediting agency, Commission for Independent Education, and internal UMA policies and procedures.  
• Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department. 

 Compliance: 

• Demonstrates knowledge of, and carefully follows all applicable federal and state compliance requirements and regulations including those prescribed by the Department of Education, accrediting agencies, CIE, and internal UMA policies and procedures.  
• Effectively communicates compliance requirements to students and other staff as appropriate and quickly escalates any compliance concerns to the Compliance department. 

Work Experience, Skills & Abilities: 

 Minimum Requirements: 

• 2+ years of experience in staffing or career services with 1+ year in medical staffing or career services in the allied health field preferred. 

• Able to professionally communicate in verbal and written English 
• Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Skype and Microsoft Teams  
• Ability to motivate and encourage students and graduates. 
• Strong problem-solving skills. 
• Excellent organizational and time management habits. 

• Demonstrated commitment to accuracy and compliance. 
• Able to support a diverse and inclusive work environment   

Working Environment: 

• This is a full time remote position
• Flexibility to work evenings and weekends as needed.   

Physical Demands: 

• Requires long periods of sitting at a desk working on a computer 

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody. 

ACT WITH INTEGRITY.

We operate honestly and ethically in a compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES.We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS.We are committed to our team members’ success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development, and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE.​​​​​​​We pursue results with a sense of purpose reflective of our student-centered mission. We take responsibility for supporting ambitious student outcomes and hold each other accountable to this end. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY.Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic, and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE.​​​​​​​We believe that diverse, inclusive teams produce breakthrough results.  We strive to build and maintain positive relationships with team members from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner.  By working together, we win together, ensuring that the goals of the institution are the focal point of our efforts.

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://careers-ultimatemedical.icims.com/