Experienced Shop Administrative Assistant - Aggregate Technologies, Inc.

Aggregate Technologies, Inc. (ATI) is hiring an Experienced Shop Administrative Assistant to join our Houston, TX, Innovative A-Team.

ATI’s Shop Administrator supports the daily operations of the vehicle and equipment repair and maintenance department by providing administrative assistance to the shop manager. Acting as a bridge between the shop manager, mechanics, and office staff, the Shop Administrator ensures smooth communication, efficient workflow, and proper record-keeping. This role is crucial for maintaining the shop's organization and operational efficiency.

Benefits

When you build an A- Team, you offer benefits accordingly. Competitive pay, a family atmosphere, and excellent benefits are part of our Culture of Celebrating and Appreciating our People.

• Our Top Priority is Safety - Safe Working Environment

• Long Term, Full-Time Career Growth Opportunity

• 20-Year Milestone Gift Rolodex Watch and Cross

• Ongoing Safety Training and Certifications

• Health, Dental, and Vision insurance

• Life and Disability Insurance

• Flexible Spending Account

• Vacation & 7 Holidays

• 401(k) with match

• Safety Incentives

• Company Swag

Responsibilities

• Assist the shop manager with scheduling and tracking vehicle and equipment repairs and maintenance.

• Prepare, organize, and update work orders for mechanics.

• Maintain accurate records of completed and pending repairs, inspections, and maintenance schedules.

• Monitor and process timekeeping or payroll information for shop employees if applicable.

• Serve as the primary point of contact between the shop and office for administrative matters.

• Communicate repair updates, parts needs, and equipment statuses to the shop manager and office staff.

• Relay work assignments and instructions from the shop manager to the mechanics.

• Track and manage spare parts, tools, and supplies inventory levels.

• Coordinate with vendors to order parts and ensure timely delivery.

• Maintain accurate records of purchases, parts usage, and vendor information.

• Compile and submit detailed reports on shop operations, maintenance schedules, and repair costs.

• Update and manage maintenance management software or spreadsheets.

• File and organize invoices, inspection reports, and compliance documents.

• Assist the shop manager in maintaining compliance with safety regulations and company policies.

• Ensure documentation is in place for equipment certifications, inspections, and warranties.

• Communicate with vendors to address parts availability, pricing, and delivery schedules.

• Respond to inquiries from internal teams or external clients regarding equipment status or repair timelines.

You Bring

• 2+ years of administration assistant experience preferred

• Strong MS Office skills (Word, Excel, Outlook)

• Strong organizational skills and ability to manage changing priorities

• Ability to work independently to complete goals
• Strong verbal and written communication

We are dedicated to fostering an inclusive workplace where diversity is celebrated. We provide equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, age, disability, or genetic information.